Medical Records Specialist

Envita Medical Centers LLC•Phoenix, AZ

7d•$18 - $19•Onsite

About The Position

The Medical Records Specialist is responsible for overseeing all functions within the Medical Records Department, ensuring accurate handling and protection of patient health information in compliance with HIPAA regulations. This role involves requesting, transmitting, and uploading medical records to both the company’s local server and EMR system. This position reports directly to the Scheduling Manager.

Requirements

High school diploma or equivalent qualifications
1 years+ experience in a similar role
Advanced understanding of medical terminology and administration processes
Proficient in information management programs
Outstanding communication and interpersonal abilities

Responsibilities

Demonstrate foundational skills in medical administration
Ensure full compliance with HIPAA (Health Insurance Portability and Accountability), OSHA Standards, and Envita Employee Handbook
Knowledge of clinic’s EMR (from navigating patient charts to uploading documents)
Utilize all internal communication platforms effectively - Microsoft Teams, Email, Calendar, Planner, SharePoint, phones, Dayforce, etc.
Ability to organize, prioritize, multitask, think proactively, self-initiation
Respond efficiently to real-time updates, requests, and workflow changes
Communicate respectfully and clearly across departments to keep relevant staff informed
Foster collaboration within the department by updating team members on progress and task assignments
Tasking – assign, review, follow through, complete
Contribute to a positive, team-oriented work environment that supports productivity and morale
Stay informed on evolving workflows and procedural updates
Retrieve and process all requested medical records accurately and promptly
Monitor and follow up on pending record requests to ensure timely completion
Upload documents and imaging discs into designated systems with precision
Report any situations that need additional support to the Scheduling Manger
Any additional assignments as tasked/assigned by the Scheduling Manager