Medical Records - Lutz

Suncoast Skin Solutions•Lutz, FL

2d•Onsite

About The Position

We are looking for a goal-oriented and organized person to work in our busy medical records department. This role involves both clinical and administrative tasks related to managing medical records, ensuring accuracy, timeliness, and strict adherence to confidentiality regulations like HIPAA. The specialist will also be involved in audits, maintaining filing systems, generating reports, and providing updates to management. The position requires strong attention to detail, the ability to perform repetitive tasks, and excellent communication and interpersonal skills.

Requirements

High school diploma, AA degree or higher.
Knowledgeable in computer programs, EMR systems, customer service, and excellent verbal communication skills.
Typing speed 45wpm +
Demonstrates initiative and responsibility.
Able to perform repetitive tasks without loss of focus.
Adheres to ethical principles.
Adapts to change.
Attends all team meetings and mandatory in-service training/education.
Recognizes and respects cultural diversity.
Adapts communication to individual’s ability to understand.
Uses professional, pleasant telephone etiquette.
Uses medical terminology appropriately.
Treats all patients and co-workers with compassion, empathy, and mutual respect.
Projects a professional manner and image.
Consistent attendance and punctuality.
Adherence to time clock procedures.
Maintains confidentiality and documents accurately.
Uses appropriate guidelines for releasing patient information.
Practices within the scope of education, training, and personal capabilities.
Conducts self in accordance with Suncoast’s Employee Handbook.
Maintains awareness of federal and state health care legislation and regulations; OSHA, HIPAA, and CLIA.

Nice To Haves

Proficiency in EMA and Medsender is a plus.

Responsibilities

Review medical records requests.
Evaluate, approve, and process records and/or documents for accuracy and in a timely manner.
Explain requirements, processes, and procedures to patients, office staff and/or an attorney's office.
Strictly adhere to the Health Insurance Portability and Accountability Act (HIPAA) regulations to maintain patient confidentiality.
Ensure compliance with medical record retention policies and disposal procedures.
Participate in periodic audits to assess the accuracy and completeness of medical records.
Assist in addressing any discrepancies or deficiencies in documentation.
Maintain the integrity of record filing systems.
Ensure the security and integrity of electronic records.
Generate reports on medical record activities, including tracking record volume and turnaround times.
Provide regular updates to management on record management trends and issues.
Perform other duties as assigned.