Medical Records Specialist
Alliance Health System•Aberdeen Township, NJ
•$20 - $25•Onsite
About The Position
We are seeking a detail-oriented and organized Medical Records Specialist to manage patient medical records and coordinate the timely submission of documentation to payers and third-party entities. This role requires the ability to work collaboratively in a fast-paced environment while maintaining accuracy, confidentiality, and compliance with all applicable regulations. Strong communication and time management skills are essential for success in this position.
Requirements
- High school diploma or equivalent required
- Strong attention to detail and excellent organizational skills
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment
- Excellent verbal and written communication skills
- Ability to work both independently and collaboratively within a team
Nice To Haves
- Previous experience in medical records, healthcare administration, or a related field preferred
Responsibilities
- Manage and prioritize a queue of requests for submission to insurance payers and third-party organizations, ensuring all deadlines are met
- Prepare, organize, review, and send required medical records for requests from external agencies in accordance with legal and regulatory requirements
- Communicate with providers and clinical staff to obtain missing or clarifying documentation
- Scan, upload, and index medical records into the electronic medical record (EMR/EHR) system
- Maintain the confidentiality and security of all patient records, including proper handling within office areas
- Ensure full compliance with HIPAA guidelines and organizational privacy policies
- Communicate effectively with internal teams and external partners regarding record requests and submissions
- Maintain accurate documentation and tracking of all records sent and received
- Identify and escalate discrepancies or issues with records, claims, or requests to management
- Process incoming mail, faxes, and electronic document submissions
- Assist front desk or administrative team with record-related inquiries
- Participate in process improvement initiatives to increase efficiency and accuracy
Benefits
- 401(k) matching
- Health, dental, vision insurance
- Paid time off and sick time
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
