Medical Records Specialist

Pulse Vascular•Vineland, NJ

9d•Onsite

About The Position

The Medical Records Specialist is responsible for maintaining, organizing, and protecting patient health information in both electronic and paper formats. This position ensures all medical records are accurate, complete, confidential, and compliant with HIPAA and organizational policies. The Medical Records Specialist supports patient care by retrieving, filing, and releasing records in a timely and professional manner.

Requirements

High school diploma or equivalent required
Minimum of 1–2 years of experience in a healthcare setting, preferably in medical records or patient services.
Familiarity with HIPAA regulations and medical terminology.
Proficiency with electronic medical record (EMR) systems and Microsoft Office Suite.
Strong organizational skills and attention to detail.
Excellent communication and customer service skills.
Ability to handle confidential information with discretion.

Nice To Haves

post-secondary coursework in healthcare administration preferred.

Responsibilities

Maintain and update patient records in the electronic medical record (EMR) system and/or paper charts.
Ensure accuracy, completeness, and confidentiality of all medical record documentation.
Retrieve and deliver patient charts and documentation as requested by clinical and administrative staff.
Process requests for medical records in accordance with HIPAA and company policy.
Scan, upload, and index medical documents into patient charts.
Verify that all required documentation is properly signed, dated, and filed.
Handle incoming and outgoing record requests from hospitals, insurance companies, and patients.
Assist with audits, quality checks, and compliance reporting as needed.
Maintain logs and tracking systems for medical record requests.
Provide excellent customer service to internal and external stakeholders.
Support the front office or administrative team with other duties as assigned.