Medical Records Specialist

Spectrum Eye Physicians•Hollister, CA

2d•$18 - $21•Onsite

About The Position

This role is responsible for processing medical records requests for patients and outside providers, checking insurance eligibility, obtaining authorizations, and ensuring all necessary documents are scanned into the Nextech system. The specialist will also handle patient inquiries regarding insurance, retrieve offsite records when needed, and process record release requests in compliance with HIPAA. Additionally, the role involves ensuring data accuracy, preparing charts for appointments, and assisting with front desk procedures.

Requirements

Process medical records requests
Check eligibility of patient insurances
Obtain VSP, Eyemed, VHP, Affinity, SCCIPA authorizations
Scan medical records, labs, images, diagnostic tests into Nextech
Contact patients regarding insurance questions
Retrieve scanned paper charts from GRM offsite storage
Process record release requests ensuring HIPAA compliance and patient signature
Ensure accuracy of entered data
Prep charts/charge slips for appointments
Assist with front desk procedures

Nice To Haves

Familiarity with VSP, Eyemed, VHP, Affinity, SCCIPA authorizations
Experience with Nextech system
Knowledge of HIPAA compliance for record releases

Responsibilities

Process medical records requests for patients and outside providers
Check eligibility of patient insurances
Obtain any VSP, Eyemed, VHP, Affinity, SCCIPA authorizations
Ensure medical records, labs, images, diagnostic tests are scanned into Nextech
Contact patient if any questions about their insurance
As needed, obtain scanned paper charts from GRM offsite storage
Process all record release requests after doctor reviews them; ensure patient signature is on form and is HIPAA compliant. This may come from patients, outside providers, insurance companies, state disability, etc.
Check eligibility of patient insurances-patient should contact their insurance company with our Tax ID#
Ensure accuracy of entered data.
Prep charts/charge slips for all of the next days appointments.
Assist and learn procedures of front desk position.