Medical Records Specialist Full Time

Pulmonary Medicine Associates•Sacramento, CA

2d•$22 - $26•Onsite

About The Position

Pulmonary Medicine Associates (PMA) is seeking a full-time Medical Records Specialist to join their team. PMA has been serving the greater Sacramento area for over 50 years and specializes in critical care, infectious disease, palliative care, pulmonology, pediatric pulmonology, and sleep medicine. They are a large practice with over 80 providers and two outpatient clinic locations. This role is crucial for maintaining patient records and ensuring compliance with HIPAA guidelines.

Requirements

High school graduation or GED.
Minimum of one-year related work experience; experience in a medical environment required.
Strong customer service skills and ability to establish and maintain effective working relationships with other employees and the public.
Strong computer skills.
Strong detail orientation.
Ability to maintain confidentiality of sensitive information and knowledge of HIPAA and Privacy Laws.
Ability to file and maintain patient records, files and other correspondence.
Ability to work independently and juggle multiple priorities.

Nice To Haves

Previous experience using an EMR strongly preferred.

Responsibilities

Reviews and sends visit notes to referring providers via electronic submission
Scans documents and uploads into EMR on a daily basis
Contacts patients to remind them to complete outstanding orders
Securely shreds paper PHI within 3 business days from upload into EMR
Clears Clinical in-box and interoffice mail daily
Sorts, triages, and delivers incoming documents to correct users
Processes, splits, reclassifies, labels and routes large documents according to PMA protocol
Reviews and processes all requests for a Patient’s medical record following strict HIPAA guidelines
Faxes patient information as requested using EMR Fax
Mails patient records via encrypted CD or arranges for patient pick up
Notifies supervisor of printed patient records for invoicing.
Ensures State Disability requests are invoiced and uploaded via secured portal
Performs regular audits and reclassifies/re-labels documents in patient chart as necessary
Processes all Legal Subpoenas for records and Audit Requests for Risk Adjustment by insurance companies
Ensures payment is collected prior to the release of medical records when applicable
Follows all PMA medical records policies and procedures.
Other duties as assigned.