Medical Records Specialist 1

State of Connecticut • Hartford, CT

7d • Onsite

About The Position

The Capitol Region Mental Health Center (CRMHC), under the Department of Mental Health and Addiction Services (DMHAS), is seeking a qualified individual for the Medical Records Specialist 1 position (PCN 26899) to support their Medical Records Department in Hartford. This role involves managing documentation for over 1,800 behavioral health records across multiple teams and inpatient charts, creating and archiving medical records, reviewing records for accuracy and completeness, and utilizing electronic systems to ensure data integrity. The specialist will also prepare records for off-site storage, manage retrieval, process releases of information and subpoenas, prepare reports, and participate in meetings. DMHAS is a healthcare agency focused on promoting the health and wellness of individuals with behavioral health needs through a comprehensive service network. CRMHC is a community-based center providing innovative clinical and community support services to individuals with psychiatric disabilities, often with co-occurring substance abuse issues, with a mission to partner with individuals in recovery.

Requirements

• Four (4) years of experience in the maintenance of medical records and preparation of statistical reports.
• Basic medical terminology and human anatomy knowledge.
• Knowledge of medical coding principles and techniques with particular emphasis on International Classification of Disease Adopted procedures.
• Knowledge of principles of statistical data tabulation.
• Knowledge of office systems and procedures.
• Interpersonal skills.
• Oral and written communication skills.
• Must specify qualifications on application.
• Must meet minimum qualifications by the job closing date.
• Must list earned credits and degrees accurately on application.
• If higher learning institution is outside the U.S., responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date.
• Must select all location(s) and shift(s) willing to work on application.
• All application materials must be received by the job posting deadline.
• Must complete Referral Questions (RQs) by the questionnaire’s expiration date if requested.
• Must adhere to Connecticut's Policy for a Drug Free Workplace.

Nice To Haves

• Experience working in a clerical capacity in an office setting, filing, and maintaining client records.
• Ability to work independently and multi-task prioritizing tasks as required.
• Experience utilizing Microsoft Office 365 suite and the Office 365 Cloud collaboration tools such as SharePoint, OneDrive, and Teams.
• Experience working in a Mental or Behavioral Health setting.

Responsibilities

• Supports the Medical Records unit in managing documentation for over 1,800 behavioral health records across two buildings, eight teams, and 16 inpatient charts.
• Creates new medical records for admissions and archives records at discharge.
• Reviews medical records for accuracy and completeness.
• Utilizes multiple electronic systems to verify that all data matches the legal medical record.
• Prepares records for off‑site storage at the State Library and manages the retrieval and return of stored records as needed.
• Processes releases of information and subpoenas under the direction of the Medical Records Department Supervisor.
• Prepares routine and ad hoc reports.
• Participates in unit, division, and full‑staff meetings.
• Assists in maintaining a file of medical records such as daily admissions and discharges, daily census, case histories, results of diagnostic tests, signed releases of information, medical summaries and abstracts.
• Inspects reports and records for omissions and errors.
• Codes and files a full range of diagnoses according to anatomical systems and in conformance with accepted international classification systems (i.e. ICD, WHO, DSM3, DRG, etc.).
• Prepares statistical reports on such matters as classification of disease, laboratory, dental, X-ray and physiotherapy activities.
• Prepares death certificates, burial permits and other related records.
• Prepares reports to state and federal agencies as required.
• May attend probate court hearings and give testimony.
• Performs related duties as required.

Benefits

• Professional growth and development opportunities.
• A healthy work/life balance to all employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED