Medical Records Document Sorter

TEKsystems • City of Batavia, NY

1d • $19 - $19 • Onsite

About The Position

The HIM Records Management Specialist, under the direction of the Manager of Document Lifecycle Management, is responsible for the overall integrity of document scanning/indexing/corrections, forms control and inventory management, and organizational document storage, archiving and destruction. This role involves ensuring medical records maintain quality, accuracy, accessibility, and security in both paper and electronic systems. The specialist prepares medical records for imaging, scans documents into appropriate systems, and indexes them according to department policies and data integrity guidelines. A key part of the role includes conducting quality checks and audits to ensure scanning procedures, privacy guidelines, and data accuracy are upheld. The specialist also handles the prioritization and correction of flagged documents, works with vendors on error correction, and manages the request and return of paper charts from off-site storage. Understanding and adherence to federal, state, and organizational destruction guidelines, as well as business document and medical record retention policies, are crucial. The position also requires participation in cross-coverage support for other functional areas as needed.

Requirements

• Basic math skills to add and label boxes sequentially
• Attention to detail
• HIPAA regulation familiarity
• Able to lift 40lbs.
• Data entry skills
• Warehouse experience
• Basic computer skills - HIM clerks should know how to send emails, install and uninstall software programs, use a word processor, and browse the internet for information
• Organization skills - since HIM clerks work with a large number of files and information, they should be able to stay organized at all times
• Communication skills - excellent written and verbal communication skills are needed to become a HIM clerk.

Nice To Haves

• eHealth information technology experience is a bonus.
• Knowledge of medical terminology, billing, and organization

Responsibilities

• Ensures medical records maintain quality, accuracy, accessibility and security in both paper and electronic systems.
• Prepares medical records for imaging according to scanning policies and procedures.
• Scans documents into appropriate systems in accordance to department scanning policies.
• Indexes scanned documents according to department policies and data integrity guidelines.
• Conducts quality check upon the scanning and indexing of medical records.
• Conducts imaging audits to ensure scanning procedures and guidelines are upheld.
• Performs quality control audits to ensure compliance with established privacy and clinical care guidelines, proper usage of clinical systems and data, and the accuracy, completeness and quality of medical records.
• Insures any document flagged for correction is prioritized, reviewed for accuracy, and corrected according to department scanning policy.
• Works collaboratively with the scanning/indexing vendor on the correction of errors.
• Requests paper charts from off-site storage in a timely and efficient manner. Tracks and ensures all paper chart requests are received, and subsequently returned to the off-site storage vendor.
• Understands federal, state and organizational destruction guidelines.
• Ensures established business document and medical record retention and destruction policies and guidelines are followed.
• Participates in cross coverage support of other function based areas as needed and at the discretion of the manager.
• Go to sites with team and collect paper medical record charts for indexing.
• Once looking through paper charts, determine if falls under destruction category or able to be indexed.
• Separate not appropriate sections.
• Collect the “destruction” pile of charts for the destruction team to take away and destroy.
• Collect the charts able to be indexed and sort onto pallets for transporting.
• Once transported to location then data entry begins placing info into e-files.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed