Medical Records Coordinator

Midwest Orthopaedics at Rush • Westchester, IL

6d • Hybrid

About The Position

Midwest Orthopaedics at Rush (MOR) is seeking a Medical Records Coordinator to join their team. This role is based at the corporate office in Westchester, IL, with a requirement for travel to the Chicago, IL office 2-3 times per month. The position is full-time, 40 hours per week, Monday through Friday, 8:30 am to 5:00 pm. After completing onsite training, the candidate will have the opportunity to work remotely and must be able to work independently. The ideal candidate will have experience in medical records, knowledge of medical terminology, attention to detail, and strong customer service skills.

Requirements

• High school diploma or general education degree (GED).
• Minimum one year of medical records experience, preferred.
• Knowledge of medical terminology is required.
• Knowledge of HIPPA and patient privacy regulations.
• Excellent attention to detail and organizational skills.
• Ability to work independently and as a part of a team.
• Strong communication and customer service skills.

Nice To Haves

• Minimum one year of medical records experience

Responsibilities

• Responsible for analyzing and responding to requests for medical information, ensuring adherence to Federal and state confidentiality requirements.
• Performs maintenance, filing, and retrieving active and inactive medical records.
• Analyzes and processes requests for medical information from outside parties and evaluates legality of releases.
• Obtains copies and forwards patient health information in response to authorized requests for medical information in accordance with patient privacy legislation.
• Copies, faxes, scans, or emails requested files to other sites as needed.
• Scans BREG receipts and Iron Mountain charts into NextGen Collects IME charts daily and assists in scanning as needed.
• Scans paperwork in IME charts from previous patient day, scanning entire chart in the case of workers compensation charts and properly labeling it.
• Picks up any and all medical records releases from the 4th floor.
• Checks Healthport to see if releases have been received, and if not inter-office them to Medical Records.
• Participates in rotation for NextGen faxes and phones.
• Scans op reports from Rush sources (Rush Surgi Center, Gold Coast, Rush Oak Park).
• Fulfills requests for MRI reports as instructed.
• Purges IME charts on a regular basis; boxes and dictates the charts.
• Runs doctors' schedules and orders charts from Iron Mountain for patient days.
• Look up and orders charts for research coordinators.
• Places orders to Iron Mountain for pickup of new and returning charts, as well as placing orders for supplies.
• Fills in for mailroom duties as needed: picks up and stamps mail, does mail run.
• Orders repository forms as necessary.
• Notarizes documents for doctors and interns.
• Files medical histories and other information in patient charts in proper order following department guidelines.
• Transports records to and from physician areas when necessary.
• Scans medical records into an appropriate category when received then returns records to an appropriate location.
• Purges medical records on a regular basis.
• Maintains inventory of all necessary supplies, may place orders, may verify deliveries, and approve invoices.
• Stays abreast of and complies with all state and federal laws including HIPAA, ADA, OSHA, and FLSA.
• Adapts to change in a positive and professional manner.
• Provides supplementary assistance to other medical records personnel as needed.
• Analyzes and reviews medical records for completeness and accuracy of documentation according to specified standards.
• Monitors completion of medical records in accordance with time standards.
• Audits incomplete records and prepares reports on delinquencies.
• Confers with doctors, nurses, and other health personnel to ensure complete, current, and accurate medical records.
• Compiles, maintains, and reviews logs, reports, and statistical records, and research records to locate health data as requested.
• Maintains and utilizes a variety of health record indexes and storage and retrieval systems.

Benefits

• Eligible for quarterly bonus.
• Medical, Dental, and Vision Insurance.
• Paid Time Off and Paid Holidays.
• Company-paid life and long-term disability insurance.
• Voluntary life, AD&D, and short-term disability insurance.
• Critical Illness and Accident Insurance.
• 401(k) Savings Plan.
• 401(k) Employer Contribution.
• Pet Insurance.
• Commuter Benefits.
• Employee Assistance Program (EAP).
• Tax-Advantaged Accounts (FSA, HSA, Dependent Care FSA).
• HSA Employer Contribution (when enrolled in a HDHP).
• Tuition Reimbursement.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED