Medical Records Coordinator

Hiawatha Valley Mental Health Center•Winona, MN

5d•Onsite

About The Position

This position is primarily responsible for maintaining Hiawatha Valley Mental Health Center’s files of clients, responding to requests for information and pulling client charts.

Requirements

Excellent organizational skills.
Good interpersonal and communication skills.
Ability to operate computer for purposes of client data entry.
Must possess a valid driver’s license and a willingness to travel as needed to organization locations throughout SE MN.

Responsibilities

Scan and file documents electronically for psychiatry, outpatient, substance use disorder and children’s community-based programs
Send forms electronically for client completion and track to ensure that they are returned
Check phone and email messages; return calls
Respond to all requests for information in a timely manner. This includes maintaining a system for what is requested, permission for release given by therapist and or supervisor, and then sending.
Give related invoices for future billing to Bookkeeping
Maintain Filing system: this includes annually pulling charts that have been inactive for seven years and destroying all client information
Keep Substance Use Disorder outpatient treatment sign-up folders up to date, with several completed folders ready for staff to use
Fax for agency when needed
Review and forward emails from the HVMHC website to correct Dept
Educate and assist outer offices with medical records procedures, if necessary
Update client name changes in the EHR, along with recording proper documentation
Review names for clinician’s peer review
Back up Receptionist and Intake Coordinator’s as requested
Release records to insurance companies as requested
Possess a vehicle, valid driver license, and valid auto insurance