Medical Records Coordinator
About The Position
This position is primarily responsible for maintaining Hiawatha Valley Mental Health Center’s files of clients, responding to requests for information and pulling client charts. The Medical Records Coordinator will scan and file documents electronically for various programs, send forms electronically for client completion and track their return, manage phone and email messages, and respond to requests for information in a timely manner. This role also involves maintaining the filing system, including the annual destruction of inactive client information, keeping Substance Use Disorder outpatient treatment sign-up folders up to date, faxing for the agency, reviewing and forwarding emails from the HVMHC website, educating outer offices on medical records procedures, updating client information in the EHR, reviewing names for clinician’s peer review, backing up reception and intake staff, and releasing records to insurance companies. A vehicle, valid driver's license, and valid auto insurance are required.
Requirements
- Excellent organizational skills.
- Good interpersonal and communication skills.
- Ability to operate computer for purposes of client data entry.
- Must possess a valid driver’s license and a willingness to travel as needed to organization locations throughout SE MN.
- Possess a vehicle, valid driver license, and valid auto insurance.
Responsibilities
- Scan and file documents electronically for psychiatry, outpatient, substance use disorder and children’s community-based programs
- Send forms electronically for client completion and track to ensure that they are returned
- Check phone and email messages; return calls
- Respond to all requests for information in a timely manner. This includes maintaining a system for what is requested, permission for release given by therapist and or supervisor, and then sending.
- Give related invoices for future billing to Bookkeeping
- Maintain Filing system: this includes annually pulling charts that have been inactive for seven years and destroying all client information
- Keep Substance Use Disorder outpatient treatment sign-up folders up to date, with several completed folders ready for staff to use
- Fax for agency when needed
- Review and forward emails from the HVMHC website to correct Dept
- Educate and assist outer offices with medical records procedures, if necessary
- Update client name changes in the EHR, along with recording proper documentation
- Review names for clinician’s peer review
- Back up Receptionist and Intake Coordinator’s as requested
- Release records to insurance companies as requested
- Possess a vehicle, valid driver license, and valid auto insurance
Benefits
- Flexible scheduling
- Free clinical supervision for team members pursuing licensure
- Employee Wellness Program
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
