Medical Records Clerk ESCR

Elizabeth Seton Children’s•City of White Plains, NY

2d•Onsite

About The Position

Under the supervision of the Clinical Supervisor of Medical Records, the Medical Records Clerk is responsible for the organization, administration, and management of medical and departmental records. This role involves understanding and promoting Elizabeth Seton Children’s Mission, Vision, and Core Values, and ensuring adherence to organizational policies and procedures. The clerk will prepare, maintain, copy, file, assemble, retrieve, log, and protect patient medical charts. They will also process and file new and existing patient records, review records for completeness, accuracy, and compliance, and monitor the flow of charts for appointments and requests. A system for securing confidentiality and tracking charts will be established. Data entry into the computer system, maintaining equipment, ordering supplies, and adhering to department policies on quality assurance, safety, environmental and infection control are also key responsibilities. The role requires participation in departmental in-services and staff development activities.

Requirements

HS Graduate (Associate Degree and/or 2 years of college preferred)
Competent PC skills, including Word Processing, Excel spreadsheets (Microsoft office environment), strong Data Entry skills.
Experience in Medical Billing/ Insurance practices and procedures.
Strong Customer Service, attention to detail and organizational skills required.
Must be able to read, write, speak, and understand the English language fluently.
Must meet or exceed all general health standards and requirements for the position as established by employer in compliance with NYSDOH and other regulatory agencies if appropriate
Must meet the general health requirements set fourth by the policies of this Center, which includes a medical and physical examination.
Must be able to push, pull, move, and/or lift a minimum of Thirty-Five (35) pounds.
Must be able to assist in the evacuation of residents, if necessary.

Nice To Haves

Bilingual-Spanish Preferred.

Responsibilities

Understands and promotes Elizabeth Seton Children’s Mission, Vision, and Core Values to ensure application with organizational policies and procedures.
Responsible for the preparation, maintenance, copying, filing, assembling and retrieving, logging and protection/security of patients’ medical charts
Process and filing of all (new and existing) patient related records in medical charts
Review records for completeness, accuracy, and compliance with regulations on a timely and ongoing basis. Participate as an active member in the chart review committee
Monitor the flow of patient’s charts for daily appointments as well as requests from other staff/departments.
Establishes a system to secure confidentiality and tracking of charts when requested out of the medical charts room
Enters data into the computer system as directed by supervisor
Maintain equipment and order supplies as needed as approved by supervisor(s)
Maintain established department policies, procedures, objectives, quality assurance, safety, environmental and infection control.
Perform routine tasks related to the ESCR, Inc. program as deemed necessary by the supervisor, the Executive Director and/or ESCR, Inc. executive staff.
Comply with established ESCR, Inc. policies and procedures re: quality assurance, safety, environmental and infection control, confidentiality of patient information, customer service, attendance, punctuality, dress code, professional conduct, annual health assessments etc.
Participate in all departmental in-services and staff development activities.