Medical Records Clerk (Indiana Ambulatory Surgical Associates) - Full Time
About The Position
This position is for a full-time Medical Records Clerk at Indiana Ambulatory Surgical Associates. The role involves analyzing medical records for completeness and accuracy, scanning documents into the electronic medical record system, monitoring the quality and timeliness of documentation, and ensuring timely completion of medical records according to policy. The clerk will also handle mail distribution, disclose health information for treatment and payment, answer telephones, screen visitors, greet patients, and retrieve copies of records as requested. Additionally, the position requires attending in-services, adhering to HIPAA regulations, assisting with physician peer review and quality improvement initiatives, and supporting scheduling, registration, and payment processing. The role emphasizes professionalism, accountability, and effective communication and teamwork.
Requirements
- High School graduate or GED equivalent.
- One year of clerical experience.
- Medical Record’s experience and/or training required.
- Basic computer (keyboard) skills.
- Basic medical/surgical, anatomy and physiology, pathology and medical office procedures knowledge.
- Strong interpersonal skills.
- Ability to communicate effectively with coworkers.
- Ability to work effectively as a team member within the clinic.
- Frequent standing or sitting for prolonged periods of time.
- Eye-hand coordination and manual dexterity necessary for the operation of basic office equipment such as computer terminal and telephone.
- Ability to work quickly under high stress with patients, fellow employees and physicians.
- Constant and interruptive interaction with others.
- Ability to concentrate for long periods of time.
- Ability to pay close attention to detail.
- Ability to be very accurate.
- Ability to communicate and relate well with fellow employees and physicians.
Responsibilities
- Analyze medical records for completeness and accuracy, using the Medical Record Policy for documentation and signature entries.
- Scan miscellaneous documents into the electronic medical record and notify physicians for review and signature.
- Monitor the quality and timeliness of medical record documentation and shares findings with the administration.
- Follow Completion of Medical Record policy to ensure timely completion of medical records.
- Retrieve and distribute mail to hospital mail room.
- Disclose health information for treatment and payment consistent with surgery center policies and procedures.
- Answer telephone, screen visitors and greet patients in a prompt and helpful manner.
- Scan documents (Medical Record Request) into electronic format for storage.
- Retrieve copies of records when requested by either patient, health insurance companies, federal agencies or an attorney per company policy.
- Attend in-services and committee functions relative to medical record keeping functions.
- Follow HIPAA Privacy and Security Regulations by maintaining confidentiality of patient information.
- Perform related responsibilities and duties as assigned by the administration.
- Monitor and assist with monthly physician peer review.
- Participate in Quality Improvement and assist staff with collection of data.
- Assist with scheduling, registration and insurance processes.
- Process and post patient payments into appropriate account.
- Demonstrate professionalism in appearance and actions.
- Assume responsibility for own actions and behaviors.
- Communicate effectively with coworkers and be able to work effectively as a team member.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
