Medical Records Assistant: OIDD - Coastal
About The Position
Are you passionate about making a real difference in people's lives? Join our team at the Department of Behavioral Health and Developmental Disabilities (BHDD), Office of Intellectual and Developmental Disabilities (OIDD) where we are dedicated to providing compassionate and accessible care to our community. We are seeking a Medical Records Assistant who is motivated to help individuals and families navigate life's challenges and achieve long-term wellness. If you want to use your skills to build a healthier, more resilient community, we encourage you to apply. Under general supervision, the Medical Records Assistant is responsible for the organization, operation, and management of the Coastal Regional Center record department. Maintains total responsibility of Service Tracking System (STS) to include statistical data, census system, and major problems/prognosis list database. Responsible for direct census tracking procedure for all residential units. Ensure that census is recorded and entered into the census database on a daily basis. Provide training as needed to Ensures that updated census sheets are accurate for recording the census. Maintains responsibility of the STS spreadsheet to include statistical data and records, census system, and major problems/prognosis. Enters data into Consumer Data Support System and generates reports from Accurate Reporting Application (R2D2) for OIDD-Coastal. Transitions reports into the electronic record system, Therap. Supervises the release of information to requesters, maintaining HIPAA compliance. Maintains supplies and equipment requests as well as other duties as assigned. The position for this posting is located at Coastal Regional Center, an Intermediate Care Facility for Individuals with Intellectual Disabilities (ICF-IID) of BHDD-OIDD located in Summerville, SC serving residents with intellectual and developmental disabilities.
Requirements
- A high school diploma and work experience that is directly related to the area of employment.
- A bachelor's degree may be substituted for the related work experience.
Nice To Haves
- Knowledge of office management practices, secretarial and paraprofessional administrative duties.
- Knowledge of spreadsheets and other database applications.
- Knowledge of the principles, policies and practices of office management.
- Knowledge of applicable terminology and practices.
- Knowledge of relevant laws, regulations, policies and organizational functions.
- Ability to effectively plan and organize work activities and prioritize task completion according to schedules and goals.
- Ability to communicate effectively.
- Ability to deal courteously and effectively with the public.
- Ability to exercise judgement and discretion in interpreting and applying policies and procedures.
Responsibilities
- Organization, operation, and management of the Coastal Regional Center record department.
- Maintains total responsibility of Service Tracking System (STS) to include statistical data, census system, and major problems/prognosis list database.
- Responsible for direct census tracking procedure for all residential units.
- Ensure that census is recorded and entered into the census database on a daily basis.
- Provide training as needed to ensure that updated census sheets are accurate for recording the census.
- Maintains responsibility of the STS spreadsheet to include statistical data and records, census system, and major problems/prognosis.
- Enters data into Consumer Data Support System and generates reports from Accurate Reporting Application (R2D2) for OIDD-Coastal.
- Transitions reports into the electronic record system, Therap.
- Supervises the release of information to requesters, maintaining HIPAA compliance.
- Maintains supplies and equipment requests.
- Other duties as assigned.
Benefits
- Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children.
- 15 days annual (vacation) leave per year
- 15 days sick leave per year
- 13 paid holidays
- Paid Parental Leave
- S.C. Deferred Compensation Program available
- Retirement benefit choices
- State Retirement Plan (SCRS)
- State Optional Retirement Program (State ORP)
- Referral Incentive Reward program
- Retention Bonus program
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
