Medical Records Assistant

Seton Hall University, New Jersey•South Orange, NJ

9h•Onsite

About The Position

The Medical Records Assistant manages and processes confidential health records for matriculated undergraduate and graduate students attending on-campus classes. The role reviews student records for compliance with University health requirements, policy, and state regulations, and contacts students about missing requirements through secure email, electronic messaging, and phone outreach. The position also provides front-office support, including welcoming patients, assisting with check-in, answering calls, scheduling appointments, and scanning records into the electronic medical record system. As part of an interdisciplinary healthcare team, the Medical Records Assistant helps provide timely guidance and high-quality service to students.

Requirements

High school diploma or GED.
1–3 years of experience working in a healthcare setting.
Proficiency working with an electronic medical record system, Excel, and Word.
Excellent oral and written communication skills.
Ability to multitask and work independently.

Nice To Haves

Previous experience working in medical records.

Responsibilities

Function as a member of a multidisciplinary healthcare team.
Greet patients warmly and assist students with the check-in process.
Review medical records for compliance with University policy and state regulations.
Scan records into the electronic medical record system.
Analyze data entry.
Answer phones and schedule appointments in the electronic medical record.
Communicate office supply needs.
Run reports within the electronic medical record system.
Communicate with students about missing health requirements through secure email, electronic messaging, and phone outreach.