Medical Records Analyst I - Part Time, Variable Shift, Mother Baby, Atlantic Health Overlook Medical Center
About The Position
This is a part-time, variable shift position at Atlantic Health Overlook Medical Center, specifically within the Mother Baby unit. The Medical Records Analyst I is responsible for the accurate and timely creation of birth certificates, educating parents on the process, maintaining data integrity, and ensuring all records are processed according to Department of Health (DOH) guidelines. The role involves direct interaction with parents, clinical staff, and administrative systems to ensure all necessary documentation is complete and accurate before patient discharge and within required timeframes for release.
Requirements
- High School Diploma required
- Vital Statistic experience preferred
- Preferred Veri and DOH experience
Responsibilities
- Gather necessary data for the completion of Birth Certificate and Fetal Death Certificate forms.
- Accurately enter all information needed for the birth certificate into the VERI system.
- Obtain parental review and signatures on Birth Certificate information as per DOH guidelines.
- Educate married parents on the process of obtaining their child's birth certificate and social security number.
- Educate unmarried parents on the legal process of establishing paternity and submitting the Certificate of Parentage.
- Provide parents with necessary documents, such as proof of birth for insurance companies.
- Print basic reports (Daily Delivery Log, Admit Checks, DC Mom, DC Baby) to ensure data integrity and organize workload.
- Consult medical records and clinical resources (RN/MD) to verify data in VERI and make necessary corrections.
- Print, scan, and email documents when electronic record alterations are needed for data integrity.
- Verify data entry of all births and fetal deaths into the VERI system.
- Maintain a log of all births by date of birth and date of release to Morristown Town Hall.
- Maintain on-site files of all birth certificate/fetal death applications, ensuring proper placement with the baby's medical record and in office files.
- Assure physician certification of each live birth for the Birth Certificate.
- Complete all birth certificates no later than the day before the mother is discharged.
- Communicate the reason for any exceptions to the timely completion standard to a colleague the next day.
- Release Birth Certificates within 5 days of the birth.
- Release all other points once data integrity has been reviewed.
- Maintain a low volume of unresolved records on the VERI queue.
- Review unresolved fields daily to ensure records are not withheld from release points.
- Assist L&D and Mother Baby staff with VERI problems and troubleshoot basic VERI computer issues.
- Assist in obtaining help from ISS when necessary for VERI problems.
- Attend assigned number of staff meetings for the year.
Benefits
- Medical, Dental, Vision, Prescription Coverage (22.5 hours per week or above for full-time and part-time team members)
- Life & AD&D Insurance.
- Short-Term and Long-Term Disability (with options to supplement)
- 403(b) Retirement Plan: Employer match, additional non-elective contribution
- PTO & Paid Sick Leave
- Tuition Assistance, Advancement & Academic Advising
- Parental, Adoption, Surrogacy Leave
- Backup and On-Site Childcare
- Well-Being Rewards
- Employee Assistance Program (EAP)
- Fertility Benefits, Healthy Pregnancy Program
- Flexible Spending & Commuter Accounts
- Pet, Home & Auto, Identity Theft and Legal Insurance
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
