Medical Record Technician

Headquarters, Air Force Reserve Command•Lackland AFB, TX

9d•Onsite

About The Position

This is an Air Reserve Technician (ART) position. ARTs are part of the regular career civil service and enjoy all the benefits granted to Federal employees in the competitive civil service. The primary purpose of this position is to assist the medical records administration specialist with responsibility for the daily operations of the Medical Records, Quality Assurance, and Risk Management programs. It oversees all activities related to the development, implementation, maintenance of, and adherence to the organization's policies and procedures covering Service Treatment Records (STR) administration. The role provides direct support to the Medical Records Administration ART and Senior ART by accomplishing a variety of duties relating to medical administration, military functions, and analysis to assist with the operational requirements of the Squadron and Wing Force Health programs. The position works directly with AFRC STR Processing Center, a sub-set of Air Force Medical Readiness Agency (AFMRA). The role also provides training to reserve members in the accomplishment of tasks set forth herein.

Requirements

U.S. Citizenship is required
Must be a current member of the AF Reserve or willing/qualified to join
A Secret security clearance must be required and maintained
Males must be registered for Selective Service, see www.sss.gov
One (1) year of specialized experience at the next lower grade GS-06, or equivalent in other pay systems.
Examples of specialized experience includes knowledge of an extensive body of office administration policies, procedures, and operations requiring extended training and experience to perform a wide variety of interrelated or non-standard procedural assignments and resolve a wide range of problems.
The incumbent must have an in-depth knowledge of the mission and medical functions.
Knowledge of medical records administration principles, techniques, and practices to establish and monitor a quality assurance program and evaluate the records section and the comprehensive knowledge of regulatory references, legal requirements, accepted coding protocols, principles and procedures of medical records administration and reimbursement plans; requirements of the Privacy Act, Freedom of Information Act (FOIA), and Health Insurance Portability and Accountability Act (HIPAA) that govern release of medical information, and automated (electronic) medical record systems.
Skill in collecting and organizing data for reports and analyzing data for future planning and the skill in identifying and resolving medical records administration issues.
Ability to provide advice to administrative, medical, and other staff members on all aspects of medical records activities.
Ability to explain the value and provide advice on the use of medical records for medical care, legal, administrative, teaching, and research purposes.
Expert knowledge of the missions, Medical Records Administration and Patient Administration requirements of integrated healthcare delivery systems and the relationships of Medical Records Management and Patient Administration to other functions with the Military Personnel and Health Systems.
Knowledge and skills in statistics and data analysis to apply various methods and techniques for collecting data, techniques for analyzing data for trends/future planning, variances and productivity to identify deficiencies to determine effect and impact on AF medical records management and patient administration and provide consultations to other AF medical administrative staff.
Practical knowledge of credentialing and privileging functions, theories, and techniques, executive orders, regulations, policies, and concepts that pertains to credentialing and privileging management.
Provides health services support and benefit entitlements oversight expertise to manage a full spectrum of health force protection, health services, case management, and TRICARE advisement.
Knowledge of established medical principles, practices, requirements, procedures and regulations and their application in a military health care setting primarily as they relate to the specialized practice of Aerospace Medicine.
Employee must maintain current certifications
Must be reflected in your resume.

Nice To Haves

If authorized, PCS will be paid IAW JTR and AF Regulations.
If receiving an authorized PCS, you may be subject to completing/signing a CONUS agreement.
More information on PCS requirements, may be found at: https://afciviliancareers.com/regulatory/
Total salary varies depending on location of position
This posn is subject to provisions of the DoD Priority Placement Program
Employee may be required to work other than normal duty hours, to include evenings, weekends and/or holidays
Shift work and emergency overtime may be required
Disclosure of Political Appointments
Advance in hire may be authorized if there is demonstrable proof provided on your resume
Recruitment Incentive/Relocation Incentive may be authorized for this position
Leave accrual may be authorized upon request
AFSC: 4A071/MSGT
This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968.
An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
The incumbent's regular assignments are primarily ART duties; however, the incumbent may also be assigned some non-ART duties, generally not to exceed 30% of total responsibilities.
Incumbent may be required to fly in military and/or commercial aircraft to perform temporary duty (TDY) assignments.
One full year of graduate level education in a field directly related which demonstrates the knowledge, skills, and abilities necessary to do the work of the position.
A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%.
Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible.
One year at the GS-06 level is required to meet the time-in-grade requirements for the GS-07 level.
TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks.
NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements.
This position has been designated by the Air Force as a Testing Designated Position (TDP) under the Air Force Civilian Drug Demand Reduction Program.
Employee must pass initial and periodic short notice drug testing.
Retired military are usually ineligible for membership in the AF Reserve.
Retired military that have active AF Reserve assignments may apply provided they show assignment (position) on the application.
A military service member's statement of service/certification will be accepted IF a terminal leave form or DD214 cannot be provided.
The statement/certification should indicate member's separation from active duty is within 120 days of the closing date of this announcement.
It must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters and must indicate when your terminal leave will begin, your rank, dates of active duty service, the type of discharge and character of service (i.e. honorable).
Your preference and/or appointment eligibility will be verified prior to appointment.
Military members may be appointed before the effective date of their military retirement/separation if member is on terminal leave.
Individuals selected for ART positions must meet both civilian qualifications and uniformed military requirements.
In addition to meeting civilian qualifications, applicants must obtain military membership in the Air Force Reserve, wear the uniform, maintain job-specific military specialty requirements, and meet other military qualifications such as age, height, weight, and physical fitness standards.
For more information click here and speak with an Air Force Reserve Recruiter.
Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience, transcripts must be verified prior to appointment.
An accrediting institution recognized by the U.S. Department of Education must accredit education.
Click here to check accreditation.
Education completed in foreign colleges or universities may be used to meet the requirements.
You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program.
It is your responsibility to provide such evidence when applying.
For information on how to apply as an ICTAP eligible click here .
To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated well qualified or above for this position.
You must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty location.
Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants.
Click here for more information.
This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing date.
Applicants may be referred for consideration as vacancies occur.
MSP applicants, if determined best qualified, must be selected, and placed at the highest grade for which they applied.
You must include a completed copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for MSP.
Click here to obtain/download a copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist.
PPP Applicants, if determined well qualified and selected, will be placed at the at the full performance level.
You must include the applicable completed copy of the PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility as a PPP Applicant.
Click here to obtain/download the applicable PPP Self-Certification Checklist (DD3145-1 through DD3145-4, select the appropriate checklist for your claimed preference).
To determine the applicable PPP Self-Certification Checklist required to substantiate the eligibilities you are claiming, refer to the AF Civilian Employment Eligibility Guide located in the Required Documents section of this vacancy announcement.
Disabled veteran leave is available to a Federal employee hired on/after 5 Nov 2016, who is a veteran with a service-connected disability rating of 30% or more.
For more information, click here .
Recruitment and/or retention incentives may or may not be used.
If you have questions regarding this announcement and have hearing or speech difficulties click here .
On 22-Dec-2017, Public Law 115-97 - the "Tax Cuts and Jobs Act of 2017" suspended qualified moving expense deductions along with the exclusion for employer reimbursements and payments of moving expenses effective 01-Jan-2018 for tax years 2018 through 2025.
When you perform a Civilian Permanent Change of Station (PCS) with the government, the Internal Revenue Service (IRS) considers the majority of your entitlements to be taxable.
Visit GSA Bulletin FTR 20-04 here for additional information.
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package.
As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
Opens in a new window Learn more about federal benefits .
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.
Contact the hiring agency for more information on the specific benefits offered.

Responsibilities

Provides direct support to the Medical Records Administrator and Senior ART in planning, directing, implementing, and controlling all elements of the day-to-day STR operation.
Performs STR administrative duties for the organization as assigned by supervisor.
Responsible for the proper administration, maintenance, disposition, quality management and review of all STRs.
Ensures quality and security of the STR program.
Uses quality control measures to review and evaluate documents in the STR for overall procedural problems, identifying inadequate documentation and compliance with standards and reports findings to the Senior ART.
Prepares reports and quality assurance metrics on program status as directed by the Administrator.
Provides advisory and consultant services on service treatment records to Reserve Medical Unit staff.
Advises executive management committee (EMC) on the STR functional requirements as established by regulatory agency guidance.
Implements methods of ensuring appropriate items are addressed to the medical staff in a timely manner.
Educates Reserve Medical Unit personnel and others on service treatment records requirements.
Conducts initial and on-going training programs for medical records technicians on methods of creating, recording, retrieving, maintaining, and retiring service treatment records.
Manages Health Service Benefits and Entitlements.
Ensures members on extended orders are briefed on health care benefits/entitlements.
Tracks member's eligibility through the service period and those members with entitlements beyond their service period.