Medical Receptionist

YAI•East Tremont, NY

1d•Onsite

About The Position

The Medical Receptionist role at YAI involves managing the front desk and reception area, ensuring it is tidy and well-stocked with necessary supplies. The position requires greeting visitors, including patients with disabilities and their families, with a positive attitude and providing excellent customer service. Key duties include managing the waiting room, checking in patients, assisting with patient flow, and addressing or escalating concerns. The role also involves administrative tasks such as collecting patient documentation for nursing review, updating Electronic Medical Records (EMR), conducting patient insurance eligibility checks, and collecting copayments. Scheduling and following up on appointments, assisting the Practice Administrator with schedule optimization, and coordinating patient transportation are also part of the job. The Medical Receptionist participates in quality improvement activities, monitors and responds to emails, and ensures compliance with all Federal, State, Local, and other relevant regulatory agency requirements, including HIPAA. For assignments to an Article 16 Clinic, additional responsibilities include answering and screening telephone calls on a multi-line system, handling incoming mail, and registering new patients and processing new service requests in the EMR.

Requirements

High School diploma or its educational equivalent.
Six (6) months experience working as a receptionist or performing receptionist and/or clerical duties in an office, clinic or similar work environment; or Satisfactory combination of education, experience and/or training.
Ability and willingness to travel to and/or provide coverage at other clinic location(s) across New York City, as scheduled or requested.
Basic knowledge of Microsoft Office, specifically Word and Outlook.
Ability to learn electronic systems (e.g. Workday, Practice Management or similar databases etc.).
Excellent interpersonal skills, including the ability to effectively communicate with patients, circles of support and clinic staff at varying levels.
Strong customer service skills and professional manner.
Demonstrated time-management skills, including the ability to switch between and plan, organize and prioritize tasks.
Basic problem-solving skills and good judgment.
Ability to meet essential physical demands of position including: using hands to finger, handle or feel objects, tools or controls; sitting, standing, bending, twisting, stooping, kneeling, crouching, pushing, pulling and reaching with hands and arms.

Nice To Haves

Prior clerical or receptionist experience in a healthcare facility.
Experience with individuals with intellectual and developmental disabilities (I/DD).
Verbal and/or written fluency in a second language preferred, Spanish highly preferred.

Responsibilities

Maintains front desk/reception area, keeping it neat and free of clutter and ensuring all the necessary supplies such as pens, forms, and paper are accessible.
Greets visitors entering the clinic, including patients with disabilities and their families, with a positive, helpful attitude and provides superb customer service.
Manages a busy waiting room, ensuring all patients are appropriately checked in, assisting with patient flow and addressing or escalating patient and family concerns or questions, as needed.
For PHC assignments, collects intake and/or other patient documentation for nursing review and updates registration information in Electronic Medical Record (EMR).
Conducts patient insurance eligibility checks at time of appointment to ensure coverage is available/active.
Collects copayments and/or other payments for service from patients, if applicable.
Schedules appointments and follow-up appointments for patients in person or by phone.
Contacts patients and/or circles of support to follow-up regarding missed appointments or to confirm upcoming appointments.
Assists Practice Administrator with reviewing daily schedules and contacts patients to schedule appointments in available openings to maximize productivity by filling schedules.
Assists with coordination of transportation for patients by making requests to schedule pick-ups and/or drop-offs with transportation services (e.g. Access-A-Ride, ride-share services, etc.) and may dispense MetroCards to eligible patients for authorized amounts, in accordance with applicable processes and procedures.
Participates in quality improvement activities and escalates quality, compliance and/or safety concerns to Practice Administrator, supervisor or other applicable departments in accordance with policies and procedures or as directed by supervisor.
Monitors and responds to emails in a timely manner to answer inquiries from clinic staff or other support departments (e.g. Billing Department), obtain or provide information or receive assignments from supervisor.
Complies with all Federal, State, Local and other relevant regulatory agency requirements, including the Health Insurance Portability and Accountability Act (HIPAA).
Performs all other duties, as assigned.
Answers and screens telephone calls on a multi-line system in a timely and professional manner, handling inquiries, referrals, taking detailed messages and/or directing calls to appropriate parties (for assignments to Article 16 Clinic).
Receives letters, packages and other mail, sorting and distributing to appropriate staff or departments (for assignments to Article 16 Clinic).
Registers new patients and processes new service requests in EMR (for assignments to Article 16 Clinic).