Medical Receptionist

YAI•New York, NY

7d•Hybrid

About The Position

The Medical Receptionist is responsible for maintaining the front desk and reception area, ensuring it is neat and organized with necessary supplies. This role involves greeting visitors, including patients with disabilities and their families, with a positive and helpful attitude, providing excellent customer service. The receptionist manages a busy waiting room, ensuring patients are checked in, assisting with patient flow, and addressing or escalating concerns. For PHC assignments, responsibilities include collecting patient documentation for nursing review and updating registration information in the Electronic Medical Record (EMR). The role also involves checking patient insurance eligibility, collecting copayments, scheduling appointments, and following up with patients regarding appointments. The Medical Receptionist assists the Practice Administrator with daily schedules to maximize productivity and coordinates transportation for patients by scheduling pick-ups/drop-offs and dispensing MetroCards as needed. They participate in quality improvement activities, escalate concerns, and monitor/respond to emails in a timely manner. Compliance with Federal, State, Local, and HIPAA regulations is essential. For Article 16 Clinic assignments, additional duties include answering and screening multi-line telephone calls, receiving and distributing mail, and registering new patients in the EMR.

Requirements

High School diploma or its educational equivalent; and Six (6) months experience working as a receptionist or performing receptionist and/or clerical duties in an office, clinic or similar work environment; or Satisfactory combination of education, experience and/or training.
Ability and willingness to travel to and/or provide coverage at other clinic location(s) across New York City, as scheduled or requested.
Basic knowledge of Microsoft Office, specifically Word and Outlook and ability to learn electronic systems (e.g. Workday, Practice Management or similar databases etc.).
Excellent interpersonal skills, including the ability to effectively communicate with patients, circles of support and clinic staff at varying levels.
Strong customer service skills and professional manner.
Demonstrated time-management skills, including the ability to switch between and plan, organize and prioritize tasks.
Basic problem-solving skills and good judgment.
Ability to meet essential physical demands of position including: using hands to finger, handle or feel objects, tools or controls; sitting, standing, bending, twisting, stooping, kneeling, crouching, pushing, pulling and reaching with hands and arms.

Nice To Haves

Prior clerical or receptionist experience in a healthcare facility.
Experience with individuals with intellectual and developmental disabilities (I/DD).
Verbal and/or written fluency in a second language preferred, Spanish highly preferred.

Responsibilities

Maintains front desk/reception area, keeping it neat and free of clutter and ensuring all the necessary supplies such as pens, forms, and paper are accessible.
Greets visitors entering the clinic, including patients with disabilities and their families, with a positive, helpful attitude and provides superb customer service.
Manages a busy waiting room, ensuring all patients are appropriately checked in, assisting with patient flow and addressing or escalating patient and family concerns or questions, as needed.
For PHC assignments, collects intake and/or other patient documentation for nursing review and updates registration information in Electronic Medical Record (EMR).
Conducts patient insurance eligibility checks at time of appointment to ensure coverage is available/active.
Collects copayments and/or other payments for service from patients, if applicable.
Schedules appointments and follow-up appointments for patients in person or by phone.
Contacts patients and/or circles of support to follow-up regarding missed appointments or to confirm upcoming appointments.
Assists Practice Administrator with reviewing daily schedules and contacts patients to schedule appointments in available openings to maximize productivity by filling schedules.
Assists with coordination of transportation for patients by making requests to schedule pick-ups and/or drop-offs with transportation services (e.g. Access-A-Ride, ride-share services, etc.) and may dispense MetroCards to eligible patients for authorized amounts, in accordance with applicable processes and procedures.
Participates in quality improvement activities and escalates quality, compliance and/or safety concerns to Practice Administrator, supervisor or other applicable departments in accordance with policies and procedures or as directed by supervisor.
Monitors and responds to emails in a timely manner to answer inquiries from clinic staff or other support departments (e.g. Billing Department), obtain or provide information or receive assignments from supervisor.
Complies with all Federal, State, Local and other relevant regulatory agency requirements, including the Health Insurance Portability and Accountability Act (HIPAA).
Performs all other duties, as assigned.
For assignments to Article 16 Clinic, Medical Receptionists will also perform the following duties: Answers and screens telephone calls on a multi-line system in a timely and professional manner, handling inquiries, referrals, taking detailed messages and/or directing calls to appropriate parties.
Receives letters, packages and other mail, sorting and distributing to appropriate staff or departments.
Registers new patients and processes new service requests in EMR.