Medical Program Assistant

Universities of Wisconsin•Madison, WI

1d•Hybrid

About The Position

The Department of Radiology is seeking a Medical Program Assistant to provide direct support to faculty and fellows. This position will be responsible for the coordination of a wide range of complex daily clinical, academic, and administrative activities, as well as the coordination and organization of the faculty's communications, planning meetings, and organizing both domestic and international travel. The role requires strong organizational skills and attention to detail to ensure smooth day-to-day operations. A successful applicant will be able to work collaboratively to provide support to faculty in areas of clinical, research and teaching.

Requirements

High School Diploma or equivalent

Nice To Haves

At least 1 year of experience in an administrative or clerical role.

Responsibilities

Identifies opportunities for program improvements and makes recommendations to the appropriate entities
Coordinates with senior management to define program goals and fiscal objectives
Serves as the primary contact and subject matter expert for specified program policies and procedures
Acts as the primary liaison for providers or programs and refers stakeholders to providers, agencies, patients, and staff
Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports
Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring
Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel