Medical Office Receptionist – Heart & Vascular Specialists Clinic – Full-Time, Days

Texas Health•Fort Worth, TX

5d•Onsite

About The Position

The Heart & Vascular Specialists Clinic is seeking a Medical Office Receptionist to join their team. This role involves delivering patient care through the Medical Office Receptionist Process, including patient check-in and check-out, scheduling appointments, collecting payments, and managing patient information within the electronic medical record. The clinic environment is fast-paced, multi-provider, and emphasizes collaborative teamwork, compassion, and empathy towards patients. The position requires strong organizational, communication, and customer service skills, as well as proficiency in computer skills and knowledge of clinic procedures and regulatory requirements.

Requirements

High School Diploma or equivalent
Be an outgoing individual with a friendly attitude
Have strong attention to detail
Be able to multi-task front desk job responsibilities for a busy Family Practice/Internal Medicine Clinic
Must have outstanding communication, interpersonal, customer service, and organizational skills
Have knowledge of insurance authorization/billing requirements
Have demonstrated strong customer service and communication skills
Have organizational and time management skills
Be proficient computer skills
Have knowledge of clinic procedures and regulatory requirements
Possess a strong work ethic and a high level of professionalism
Be a team player who handles multiple projects simultaneously in a fast-paced environment

Nice To Haves

Medical Office experience in a Clinical setting
Six months Business Office Customer Service experience

Responsibilities

Performs patient check-in at the time of visit and completes all paperwork necessary to ensure the admitting process is efficient and all clinic and regulatory policies are in compliance.
Answers phone calls and directs them appropriately.
Schedules appointments according to office guidelines.
Obtains accurate patient and insurance information, collecting copays and deductible amounts.
Copies/scans patient access related hard copy materials (e.g., ID, referrals, insurance cards, etc.) into the correct location in the electronic medical record.
Prepares charts for patient appointments making sure all necessary information is complete.
Conducts all functions associated with patient check-out including pricing services, collecting patient responsibility payments, and scheduling follow-up appointments.
Performs duties involving record filing and retrieval and assisting with the filing of registration documentation in electronic medical records.
Confirms next day appointments and alerts patients as to what documentation is needed, including details associated with time-of-service payment.
Follows up with patients regarding the Missed Appointment Policy and sends out the appropriate communications.
Performs other duties as assigned.