Part Time- Medical Examiner Assistant

Oakland County•Pontiac, MI

5d•Onsite

About The Position

Oakland County is seeking a detail-oriented, compassionate, and professional individual to join the Medical Examiner’s Office as a Medical Examiner Assistant. This role is critical in supporting important services for the community by providing front-line reception, preparing and maintaining case files, processing various requests, and managing financial and inventory tasks. The position offers a meaningful team environment, a fast-paced and detail-driven setting, and experience with legal documentation and specialized systems.

Requirements

High school graduate or have a certificate of successful completion of the General Educational Development Test.
At least two (2) years of full-time clerical experience, one (1) year of which included medical terminology experience.
Ability to communicate to accurately convey information, and to use basic motor skills required in the operation of typical office equipment and supplies.
Must submit to annual tuberculin skin test or chest X-ray at County expense.

Nice To Haves

An Associate’s degree or equivalent education with course work in Human Anatomy, Biology, or Nursing, OR a certificate in Medical Terminology, may substitute for one (1) year of the required experience.
A Bachelor’s degree in Human Anatomy, Biology, or Nursing may be substituted for two (2) years of the required experience.
Coursework, training, and/or experience in medical transcription, office support methods and technology.
Thorough ability to communicate in a clear, polite, and courteous manner.
Considerable knowledge of grammar, spelling, punctuation, and arithmetic.
Considerable ability to follow oral and written instructions.
Considerable skill and ability in operating a variety of office machines such photocopiers, computer printers and fax machines.
Considerable ability to make routine decisions in accordance with departmental policies and procedures.
Reasonable ability to utilize current word processing, spreadsheet, database, e-mail, and Internet software.

Responsibilities

Provide front-line reception services and serve as a key point of contact for the public, delivering accurate and sensitive information related to Medical Examiner records.
Prepare and maintain case files for the deceased, including death certificates and autopsy report transcription.
Review and approve cremation requests and, when necessary, review photographs related to case documentation.
Compile and process documentation for subpoenas and FOIA requests for attorneys, insurance companies, and the public.
Generate receipts for payments and assist with financial tracking related to services.
Process requisitions, purchase orders and receipts for accounts payable, reconcile credit card statements and place inventory orders.
Utilize specialized software and complex computer systems to manage records and documentation.
Greet, register, and assist grieving families, funeral homes, prosecutors, lawyers, police and Sheriff's departments and the public by providing death records and related information.
Prepare invoices for funeral homes for cremation permits and body pouches; post charges, prepare invoices, send, or fax invoices, process payments, write receipts and post, and maintain balances.
Set up autopsy files for doctors in preparation for the autopsies for the day.
Amend cause and manner of death on death certificates and call funeral homes to notify of change so an accurate death certificate can be obtained from the Clerk's office.
Type death certificates and fetal death reports.
Input autopsy reports from doctor's dictation.
Review photos of crime scenes, accident scenes and autopsies to place in deceased files.
Request additional photos from investigators when necessary.
Prepare affidavits to correct or amend death certificates and send to appropriate Clerk's office or vital records.
Assist Medical Examiner in preparation of records for court in cases of prosecution.
Review death certificates and cremation permits from funeral homes requesting approval for cremations.
Ensure cause and manner of death is natural and death certificate is signed by the Medical Examiner and/or certified physician.
Write receipts for cremation permits when funeral home representatives pay in person.
Retrieve child death files for review and screening meetings.
Receive and stamp subpoenas, review for completeness, prepare copy for doctors, and file in decedent's folder.
Process mailed requests from various individuals and groups (i.e. insurance companies, attorneys and the public) for photos, records, reports, investigative paperwork, slides, etc.
Review requests for appropriate authorization or subpoenas to obtain information.
Determine charges for information and bill appropriate individuals or companies.
Prepare weekly tissue sample lists and case information worksheets.
Write receipts for payment of reports, permits, slides, photos, tours, and other services provided by the division.
Work with "Gift of Life" on organ procurement cases.
Maintain monthly counts of autopsies, cremations, medical certifications, drug causes, fetal deaths, subpoenas, and other services provided by the division for statistical recordkeeping and billings.
Sort, open, and distribute in-coming mail and departmental materials.
File various reports, documents, correspondence, etc., following standardized office procedures.
Utilize current Countywide and/or department specific software to complete assignments.