Medical Coordinator

Sanofi•Toronto, ON

6d•CA$86,100 - CA$124,400•Hybrid

About The Position

Join the team protecting half a billion lives every year with next-gen science, mRNA innovation, and AI-driven breakthroughs. In Vaccines, you’ll help advance prevention on a global scale - and shape the future of immunization. Monitor and support medical governance and operations involving external expert engagement: liaising with 3rd party vendors, financial processes, approval processes while identifying and addressing gaps. Additional criteria include and are not limited to discretion, professionalism, accountability, and ability to collaborate with multiple stakeholders.

Requirements

College-level post-secondary education (including CEGEP in Québec) or a bachelor’s degree in a relevant field.
2+ years of experience in an Administrative position, preferably within medical affairs or broader pharmaceutical industry.
Strong attention to detail with ability to manage multiple priorities
Excellent communication skills for stakeholder management
Problem-solving mindset for process improvement
Discretion in handling confidential medical and financial information
Written and spoken English.
Intermediate to expert level competence in MS Office, including Excel, Outlook calendar management, and meeting scheduling tools.
High level of expertise in all areas of modern office practices (instant messaging, web conferencing, meeting room booking systems, telephone systems, file sharing, etc.).

Nice To Haves

2 to 3 years in project management
Experience within pharmaceutical industry, an asset
Experience with budget tracking and financial reconciliation
Experience with contract lifecycle management systems.
Familiarity with pharmaceutical regulatory processes (Health Canada, IMC, PAAB, etc.)
French is an asset.

Responsibilities

Supports Vaccines Canada Medical Financial Process, including tracking of departmental expenses and monthly accruals.
Supports team in creation of financial requests, Purchase Requisitions, purchase Orders, and tracks expenses throughout the course of a project until invoice processing and year end reconciliation is complete.
Supports team in the creation and coordination of confidentiality agreements, service agreements and contracts with external suppliers.
Ensures appropriate referencing, documentation, translation, tracking approvals and OneCRM process, and appropriate archiving in accordance with Sanofi SOPs, IMC regulations and PAAB approval process management.
Managing all accredited education events (budget tracker, PO opening, etc.).
Completion of required documents to generate payment for Sponsorships, Grants and Honorarium.
Coordinates and organizes team meetings, including scheduling, booking meeting rooms, managing calendar invitations, and preparing meeting materials and agendas.
Manages booking processes for internal and external events, including venue coordination, catering arrangements, and logistics support for medical team activities.
Maintains team calendars and coordinates availability for Medical Directors and MSLs, ensuring efficient scheduling of meetings, calls, and project milestones.