Medical Affairs Coordinator

Delcath Systems Inc• US,

13d•$80,000 - $100,000•Remote

About The Position

The Medical Affairs Coordinator will support the planning, execution, and tracking of key Medical Affairs initiatives across the organization. This role will work cross-functionally with Medical Affairs, MSLs, Clinical, Commercial, Regulatory, and external partners to ensure operational excellence across programs, congress planning, evidence dissemination, advisory boards, investigator-initiated trials (IITs) and data generation. The position will also support cross-functional harmonization with ongoing and future medical affairs programs involving Europe.

Requirements

Undergraduate degree (BA/BS) in physical sciences, life sciences, or engineering is preferred.
2–5 years of experience in pharma/biotech, clinical research, or Medical Affairs support
Strong organizational and project management skills
Project management experience is preferred especially in Small Pharma or Biotech
Experience managing multiple cross-functional projects toward successful completion in virtual/hybrid environments is required
Excellent communication and cross-functional collaboration skills
Experience with tools such as Excel, PowerPoint, and project management platforms (e.g., Smartsheet)
Ability to read and interpret documents such as technical journals, safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively with employees and outside organizations.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percentage and create and/or interpret spreadsheets and graphs.

Nice To Haves

Project management experience is preferred especially in Small Pharma or Biotech

Responsibilities

Support day-to-day coordination of Medical Affairs programs and initiatives
Track timelines, deliverables, and milestones across multiple projects
Ensure alignment across internal stakeholders (Medical, Clinical, Commercial, Regulatory)
Maintain dashboards and reporting tools (e.g., Smartsheet, Excel trackers)
Support vendor coordination and documentation (e.g., confidentiality agreements, reprints, contracts)
Ensure documentation is organized and audit-ready
Support logistics related to IIT study start-up, including kit ordering, shipment coordination, and site readiness
Serve as a point of contact for operational aspects of IIT execution (e.g., material supply, documentation, timelines)
Coordinate and ensure the timely execution of all pre-meeting, meeting, post-meeting, and archiving activities related to advisory boards and scientific meetings in collaboration with in-house medical affairs and strategy
Routing Invoices, Honoraria and Reimbursements for KOLs (Ad Board participants)
Managing new vendor setup, contracts, and invoice payments within Medical/Translational
Coordinate pre-, during-, and post-congress activities
Track deliverables across MSLs and internal teams
Assist with KOL engagement planning and tracking
Maintain and update IIT and research trackers
Coordinate IIT contracting processes in collaboration with Legal, Finance, and external institutions
Coordinate internal review processes and documentation (e.g., SRC, budgets, contracts)
Support communication with investigators and internal stakeholders
Track study progress, enrollment, and key milestones
Support, maintain, and co-manage the Data Generation Plan and Tracker in collaboration with Medical Research & Strategy
Ensure the timely execution of data generation programs (IITs/RWE) by coordinating many of the key steps necessary from “concept to final publication” for ongoing and new projects
Support, maintain, co-manage the Data Dissemination Tracker and timelines in collaboration with the Lead for Medical Strategy and Data Dissemination/Education.
Provide operational support of publication planning and timelines for scientific meeting abstracts, submissions, correspondence(s), authorship compliance/contracting, and final deliverables in collaboration with the Lead for Medical Strategy
Support, maintain, and co-manage the Education and Information Tracker in collaboration with the Lead for Medical Strategy and Data Dissemination/Education
Support Scientific Response Letter (SRL) and Medical Information workflows
Develop, implement, and co-manage the Engagement/Insight Gathering Field Tracker in collaboration with the field and in-house medical affairs team (directors and MSLs) to ensure timely execution of strategic engagement, actionable insights, key performance indicators
Coordinate MSL activities tracking and insights consolidation
Assist in capturing and organizing field insights