Medical Affairs Contract Specialist

TCWGlobal•San Diego, CA

1d•Onsite

About The Position

We are seeking a detail-oriented Medical Affairs Contract Specialist to support the end-to-end contracting process for Medical Affairs and key cross-functional partners. In this role, you will coordinate contract requests, facilitate reviews and approvals, maintain accurate contract documentation, and help ensure agreements are processed efficiently and in compliance with corporate policies and regulatory requirements. The ideal candidate has experience with contract operations, legal or procurement support, or administrative operations within a pharmaceutical, biotech, or other regulated environment. This role requires strong organizational skills, attention to detail, excellent communication, and the ability to manage multiple high-priority workflows while working closely with Legal, Procurement, Finance, Compliance, Medical Affairs, and external partners.

Requirements

Bachelor's degree with 2+ years of relevant experience in contract management, legal operations, procurement, administrative operations, or a related function within pharmaceutical, biotech, or another regulated industry
Master's degree with relevant experience, or equivalent experience in contract operations, legal support, or a related function
Experience supporting Medical Affairs organizations is strongly preferred
Working knowledge of contract types commonly used within Medical Affairs, including consulting, fee-for-service, confidentiality, MSA, research, and event/service agreements
Experience partnering with Legal, Compliance, Finance, Procurement, or other cross-functional teams to support contract execution
Familiarity with contract lifecycle management (CLM) systems, document management platforms, workflow trackers, and routing tools
Ability to review and interpret contract language, identify potential issues or missing information, and communicate required revisions or clarifications to stakeholders
Strong organizational and project coordination skills with the ability to manage high-volume, time-sensitive workflows and competing priorities
Strong analytical skills and ability to interpret process metrics and operational KPIs
Exceptional written and verbal communication skills with a polished, professional approach
Proficiency with Microsoft Office, including Excel, Word, PowerPoint, and Outlook
Ability to work independently, exercise sound judgment, and appropriately escalate issues when needed
Exceptional attention to detail and commitment to accuracy, documentation, and compliance
Collaborative, customer-service-oriented approach with a focus on finding practical solutions

Nice To Haves

Direct experience supporting Medical Affairs contracting within a pharmaceutical or biotechnology organization
Experience with contract lifecycle management systems or procurement platforms
Experience supporting regulated business processes, audit readiness, or compliance initiatives
Experience creating contract dashboards, reports, or workflow analytics
Familiarity with consulting, advisory board, speaker, research, or clinical service agreements

Responsibilities

Coordinate the full lifecycle of Medical Affairs contracts, ensuring timely processing, accuracy, and adherence to legal and compliance requirements
Serve as the operational point of contact for Medical Affairs contracting workflows, including intake, submissions, routing, approvals, execution, and closeout
Partner with Medical Affairs, Legal, Procurement, Finance, and Compliance teams to secure required approvals and ensure alignment with corporate policies
Coordinate contract intake and triage by gathering requirements, clarifying business needs, and helping stakeholders determine appropriate contract types and processes
Support a variety of Medical Affairs agreements, including consulting and fee-for-service agreements, Master Service Agreements (MSAs), confidentiality agreements, research agreements, advisory and speaker agreements, and event/service contracts
Review contract terms, scopes of work, deliverables, and financial details to ensure information is complete and accurate prior to submission
Maintain contract records, documentation, workflow trackers, and other systems to provide visibility into agreement status and support audit readiness
Monitor contract milestones, approvals, and execution timelines while proactively communicating status updates and potential delays
Support Medical Affairs leaders with contract planning, forecasting, and prioritization based on business needs
Maintain templates and process documentation in partnership with Legal and other cross-functional stakeholders
Prepare status reports, dashboards, and contract cycle-time or operational metrics for leadership and business partners
Identify opportunities to improve contracting workflows, documentation standards, user experience, and overall process efficiency
Ensure all interactions with internal stakeholders, external partners, and functional leadership are handled with a high level of professionalism and discretion