Medical Administrative Coordinator

Kiewit • Abilene, TX

1d • Onsite

About The Position

Reporting to the Medical Manager, the Medical Administrative Coordinator provides administrative and operational support for the onsite medical clinic. This role is responsible for coordinating clinic activities, maintaining records and documentation, supporting scheduling and reporting efforts, managing administrative processes, and serving as a liaison between the medical team, safety organization, project leadership, and external partners.
The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced construction environment. This individual will play a key role in ensuring clinic operations run efficiently by supporting administrative functions, coordinating resources, maintaining data and records, and assisting with workforce health and safety initiatives.

Requirements

• Previous administrative, office management, project coordination, or operations support experience.
• Associate's or Bachelor's degree in Business Administration, Office Management, Communications, or a related field preferred.
• Strong organizational and time management skills with the ability to manage competing priorities.
• Experience maintaining records, tracking information, and supporting reporting processes.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and SharePoint.
• Strong written and verbal communication skills.
• Ability to work effectively with employees, leadership, vendors, and external partners.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Comfortable working onsite in a dynamic construction environment.
• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary.

Nice To Haves

• Experience supporting large construction, industrial, engineering, healthcare, or operational teams.
• Experience with document management systems and project documentation.
• Familiarity with workforce support, onboarding, scheduling, or office administration.
• Experience coordinating meetings, travel, vendor communications, or project logistics.

Responsibilities

• Provide day-to-day administrative support for onsite clinic operations.
• Coordinate schedules, meetings, and communications for clinic personnel.
• Maintain clinic records, documentation, reports, and operational logs.
• Assist with ordering, tracking, and maintaining clinic supplies and equipment inventories.
• Support onboarding, credential tracking, and administrative needs for clinic staff.
• Maintain accurate medical, operational, and workforce-related records in accordance with company requirements.
• Assist with injury documentation, reporting, and follow-up tracking.
• Compile clinic utilization reports, performance metrics, and other project reporting requirements.
• Prepare correspondence, presentations, meeting materials, and routine reports.
• Support coordination between the medical clinic and project Safety teams.
• Assist with workforce health initiatives, injury-prevention programs, and wellness activities.
• Track program data and identify trends for reporting to project leadership.
• Coordinate communication related to medical and safety programs.
• Assist with scheduling and coordinating emergency drills and preparedness exercises.
• Maintain emergency contact lists, documentation, and resource records.
• Coordinate with local medical providers, hospitals, EMS, and other external partners as needed.
• Track action items and follow-up activities from drills and incident reviews.
• Support development and maintenance of administrative procedures and standard operating processes.
• Identify opportunities to improve clinic workflows, recordkeeping, and communication processes.
• Assist in implementing standardized administrative practices that support efficient clinic operations.

Benefits

• top-tier medical, dental and vision plans covering eligible employees and dependents
• voluntary wellness and employee assistance programs
• life insurance
• disability
• retirement plans with matching
• generous paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree