Medical Administrative Coordinator

Graham Regional Medical Center•Graham, TX

12d•Onsite

About The Position

Works closely with the Chief Clinical Officer to oversee various clinical administrative office functions requiring independent judgment and discretion in matters of importance at clinical levels of the organization. Responsibilities involve a wide range of complex, confidential, and administrative duties for the clinical department as a whole. Primarily interacts with administration, physicians, employees, vendors, and visitors.

Requirements

Two-year Associate degree required
Three years of comparable experience required
Perform, with minimal direction, administrative duties at the highest level while exercising considerable discretion and judgment in handling sensitive and confidential information.
Demonstrate skill and proficiency in the utilization of various software and web-based applications, spreadsheets, and databases
Possess excellent verbal, written, organizational, and interpersonal skills
Ability to operate independently as a detail-oriented, results-oriented, decision-maker capable of maintaining professional relationships with all levels of personnel
Must be effective at adjusting to change, prioritizing duties, handling stress, and effectively communicating face-to-face and/or over the telephone.
Must be committed to quality and patient safety at all times.
Must be able to work under pressure while interacting in a helpful, courteous manner.
Sufficient hearing, vision, and dexterity to perform duties safely.

Nice To Haves

Bachelors degree preferred
Medical office or healthcare experience preferred

Responsibilities

Provide clinical administrative support in multiple capacities to maintain an efficient environment; Identify problems, develop and implement solutions; plan, organize, and prioritize assignments within the office.
Manage the day-to-day clinical administrative activities to include scheduling meetings and maintaining a daily and long-term calendar.
Serve as liaison between departments and the Chief Clinical Officer and Assistant Chief Clinical Officer.
Maintain records of CCO and ACCO direct reports’ licensure and certifications, ensuring all are current and submitted to HR timely.
Coordinate all incoming and outgoing correspondence and necessary paperwork related to the overall management of the clinical administrative office.
Perform miscellaneous clerical tasks, such as making copies, filing, and faxing, and maintain a comprehensive filing system.
Compose and format correspondence, reports, and presentations demonstrating a strong knowledge of Microsoft Office suite.
Complete special projects as assigned.
Transcribe meeting minutes.
Provide exemplary customer service.
Maintain confidentiality and compliance with HIPAA.
Cooperate with other personnel to achieve departmental objectives and maintain good employee relations, inter-departmental objectives, and infection control policies.
Cordially demonstrate timeliness and professionalism in appearance, communications, and actions during all interactions and with all individuals and entities.
Solve practical problems, dealing with a variety of issues, and interpret a variety of instructions furnished in written and oral form.
Attend meetings as required.