Medical Administrative Assistant

Pediatrix•Dallas, TX

1d•Onsite

About The Position

We are seeking a highly organized and detail-oriented Medical Administrative Assistant to provide comprehensive administrative and clerical support for a busy clinical department. The ideal candidate will possess strong communication, organizational, and computer skills while maintaining strict confidentiality and professionalism in a healthcare environment.

Requirements

High school diploma or GED.
One to three years+related experience and/or training.
Healthcare industry experience.
Equivalent combination of relevant education and experience will be considered.

Responsibilities

Perform general office duties including: Copying, filing, faxing, and mailings, Processing check requests, Typing correspondence, Initiating and responding to emails, Scheduling conference calls, Creating and maintaining spreadsheets and files
Prepare and type medical documentation including: Discharge summaries, Operative reports, Referral letters, History and physical reports, Special procedure reports, Follow-up clinic notes, Other medical reports from written drafts
Answer and direct incoming telephone calls as needed.
Utilize Microsoft Office applications, including: Excel, Word, PowerPoint, Other software to create and maintain correspondence, spreadsheets, presentations, and reports
Manage and maintain office equipment, including: Phone systems, Voicemail systems, Computer equipment
Order, maintain, and monitor office supplies and materials while adhering to departmental budget guidelines.
Fax discharge summaries to pediatricians and follow-up specialists as required.
Communicate with the State Department of Health regarding newborn screening results and provide updates to physicians and nurse practitioners to ensure accurate patient records.
Maintain and submit Vermont Oxford Data as required.
Coordinate and arrange business travel as needed.
Assist with special projects and departmental initiatives.
Organize and track credentialing requirements for physicians and advanced practitioners.
Record, prepare, and distribute meeting minutes for practice meetings as needed.
Track and maintain records of Continuing Medical Education (CME) funds.
Schedule meetings and maintain calendars for physicians and advanced practitioners.