Medicaid Policy & Compliance - Coordinator 2

University of New Orleans•Baton Rouge, LA

2d•$55,000 - $65,000

About The Position

This position serves as a subject matter expert for Louisiana administrative Rulemaking, State Plan, and Medicaid Administrative activity, ensuring a clear understanding of these processes. The role involves coordinating the publication and maintenance of Rulemaking and State Plan documents on the agency’s website, adhering to legislative requirements. The Coordinator will work with the LDH webmaster and other Policy and Compliance staff to ensure timely publication and proper archiving of all legislatively mandated documents. A key responsibility is utilizing CMS state-facing systems, ensuring State Plan documents are obsoleted as amendments are transitioned to systems like MACPro, OneMAC, MACFin, and MMDL, and resolving any duplication in the State Plan with new MACPro system deployments. The role also involves collaborating with Rulemaking staff and program staff to adjudicate issues identified by various offices and CMS, and participating in and coordinating research for different stakeholders. Additionally, the position assists in reviewing promulgated rules, notices of intent, and fiscal documents for compliance, and facilitates the publication of required public notices. Monitoring federal and state websites for informational bulletins and CMS releases to stay updated on regulatory changes is crucial. The Coordinator will plan, coordinate, and execute compliance-related communications, design and maintain internal reports to track activity timelines, and participate in various meetings, recording and distributing minutes, and tracking action items. The role also supports program managers in updating policies, procedures, and training materials, and trains new LDH staff on relevant processes. The Coordinator will act as a backup for the Medicaid Rulemaking Liaison and Medicaid Administrative staff and assist with the Uncodified Rulemaking project.

Requirements

Bachelor’s degree, or Associates degree with 3 years professional experience, or 6 years of professional experience in lieu of degree.
Minimum 2 years professional experience working with federal/state healthcare programs, Medicaid Support, or related field.
Proficient in the use of Adobe Acrobat Pro as well as Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
Excellent analytical abilities, effective organizational and time management skills.
Great attention to detail and follow up, and exceptional verbal/written communications skills.
Works well both independently and as part of a team.
Ability to set, follow, and meet deadlines.

Nice To Haves

Advanced degree.
Minimum 3 years professional experience working with federal/state/healthcare programs, Medicaid support, or related field.
Minimum 1 year professional experience with compliance and/or project management activity.
Minimum 1 year professional experience reviewing and editing written content for accuracy, and general proofing.
Industry-related certifications.

Responsibilities

Acts as subject matter expert relative to Louisiana administrative Rulemaking, State Plan, and Medicaid Administrative activity to ensure a clear understanding of the processes.
Coordinates the publication of Rulemaking and State Plan documents on the agency’s website and ensures the content is maintained in accordance with legislative requirements, as appropriate.
Consults with the Louisiana Department of Health (LDH) webmaster and other Policy and Compliance staff to ensure that all documents are published timely; ensures that every version of each document that is legislatively mandated is published, maintained and archived.
Expertly utilizes the Centers for Medicare and Medicaid Services (CMS)’ state-facing systems and ensures that State Plan documents are obsoleted as amendments are transitioned to the MACPro, OneMAC, MACFin and MMDL systems.
Identifies and resolves any duplication in the State Plan as new MACPro system modules are deployed.
Collaborates with and assists Rulemaking staff to adjudicate any issues identified by program staff, the Legislative Fiscal Office and/or the Office of State Register.
Collaborates with program staff to adjudicate any State Plan issues identified by CMS.
Participates in and coordinates research requested from program staff, legal staff, executive management and external parties.
Assists in the review of all promulgated rules, notices of intent and fiscal documents to ensure compliance with all applicable federal and state laws, rules and regulations.
Assists in facilitating newspaper and website publication of required public notices.
Monitors federal and state websites and takes appropriate action on informational bulletins and CMS releases to ensure the Policy and Compliance section is aware of regulatory updates, and complies with required mandates.
Plans, coordinates, and executes communication related to compliance; includes written and verbal communication with both internal and external stakeholders.
Assists in the design and maintenance of internal reports to ensure all activities are on schedule and completed within the required timelines.
Conducts and participates in internal meetings, workgroups, public meetings, and other activities as directed.
Records, prepares, and distributes meeting minutes and tracks action items.
Assists program managers with maintaining updates to policies, procedures, and training material.
Participates in the training of new LDH staff on the Rulemaking, State Plan, and Medicaid administrative processes.
Operates as backup to the Medicaid Rulemaking Liaison and Medicaid Administrative staff in their absence.
Assists with the Uncodified Rulemaking project by contacting program staff, following up on action items, and performing other duties as required.
Assists with other projects as needed and performs additional duties as assigned.