Media Credentials Coordinator (Part-Time, Seasonal)

New York Road Runners•New York, NY

3d•Onsite

About The Position

Reporting to the Director of Public Relations—with indirect reporting into the Chief Communications Officer and the Head of Public Relations—the Media Credentials Coordinator will temporarily join the department leading into the TCS New York City Marathon, from July through early November. In this role, working 15-40 hours/week with hours increasing as the Marathon approaches on Sunday, Nov. 1, the Media Credentials Coordinator will be responsible for managing media credentials for the TCS New York City Marathon, reviewing credential applications and coverage requests from 300+ journalists across local, national, and international outlets. The Media Credentials Coordinator will also support the department with other media operations and tasks as needed, in addition to staffing various media events/races.

Requirements

Exceptional written and verbal communications skills
A collaborator with strong project management skills
Self-motivated with strong organizational skills and attention to detail, and customer service
Excellent creative and critical thinking skills
Strong ability to multitask, meet and perform under tight deadlines, think clearly under pressure, and exercise good judgment
Proficient in Microsoft Office Suite (Word, Excel, Power Point, Outlook)
Strong attention to detail
Strong commitment to diversity, equity, and inclusion

Nice To Haves

Experience in media relations, large-scale events, and/or credentialing preferred
Bachelor's degree from an accredited college in English, Public Relations, communications, journalism or related field preferred
Experience with the credentials platform WRSTBND a plus
Passion for New York Road Runners’ mission is a plus

Responsibilities

Serve as main media credentials point of contact for the TCS New York City Marathon, from the application process to credential distribution to onsite on race day, to ensure all accredited media are accommodated and supported properly
Lead the development and execution of the media credentials application, working closely with the overall TCS New York City Marathon security/credentials team to ensure the platform is accurate, efficient, and user-friendly; draft all application copy and instructions
Develop comprehensive media communications and materials that clearly outline the credentials process from start to finish and help set expectations for onsite media coverage
Maintain a detailed tracking system for incoming media credentials applications, researching relevant background information and making informed recommendations regarding application denial or approval and access zones
Use proper judgment and critical thinking skills to identify non-media credentials requests and pass along to the relevant NYRR teams
Oversee the media credentials distribution process during race week, including managing a support team of two to three people to ensure smooth media credentials pick-up operations onsite
Assist with in-person / on-site media operations during the New Balance 5th Avenue Mile and TCS New York City Marathon race day. Responsibilities include but are not limited to media check-in, interview staffing, photo/video coordination, and supporting hospitality in media areas.