Media Coordinator

SharkNinja • Needham, MA

5d • Onsite

About The Position

The Media Coordinator is a highly organized and proactive professional who helps drive operational excellence across the Global Media organization. The Media Coordinator serves as a central hub for team coordination, communications, planning, partner engagement, and business operations, helping ensure priorities, projects, and organizational activities run smoothly across a fast-paced global team.

Requirements

• 2–5 years of experience in administration, coordination, executive support, project management, communications, marketing operations, or related fields.
• Experience supporting senior leaders or fast-paced teams preferred.
• Strong organizational, communication, and project coordination skills.
• Advanced proficiency in Microsoft Outlook, Teams, PowerPoint, Excel, and related collaboration tools.
• Ability to work independently while managing multiple priorities and stakeholders.

Responsibilities

• Serve as a key operational resource for the Global Media organization, helping coordinate activities across multiple teams, functions, and stakeholders.
• Support planning and execution of team meetings, business reviews, leadership forums, all-hands meetings, and offsite events.
• Own coordination of recurring business rhythms, meeting cadences, action tracking, and follow-up communications.
• Maintain organizational resources including team directories, distribution lists, shared documentation, and operational tools.
• Coordinate onboarding activities and support integration of new team members.
• Help facilitate communication across global teams to ensure alignment, visibility, and timely execution.
• Support the day-to-day operational needs of Global Media leadership, including scheduling, meeting logistics, travel coordination, and expense management.
• Prepare agendas, briefing materials, presentations, and meeting summaries to support key business discussions.
• Assist with prioritization and coordination of business activities, ensuring deadlines, commitments, and deliverables remain on track.
• Provide administrative and operational support to enable efficient execution of organizational priorities.
• Handle sensitive business information with discretion and professionalism.
• Coordinate interactions with media agencies, platform partners, technology vendors, and external stakeholders.
• Manage meeting logistics, schedules, and follow-up actions across partner engagements.
• Track key deliverables, milestones, and timelines to ensure effective collaboration and accountability.
• Support administrative aspects of contracts, invoices, and vendor processes as needed.
• Support planning and execution of cross-functional initiatives and special projects across the Global Media organization.
• Develop and maintain project plans, trackers, status updates, and reporting materials.
• Coordinate activities across stakeholders to ensure alignment, execution, and timely completion of deliverables.
• Identify opportunities to improve team processes, workflows, and operational efficiency.
• Assist with preparation of leadership presentations, organizational communications, and business updates.

Benefits

• medical insurance
• dental insurance
• vision insurance
• flexible spending accounts
• health savings accounts (HSA) with company contribution
• 401(k) retirement plan with matching
• employee stock purchase program
• life insurance
• AD&D
• short-term disability insurance
• long-term disability insurance
• generous paid time off
• company holidays
• parental leave
• identity theft protection
• pet insurance
• pre-paid legal insurance
• back-up child and eldercare days
• product discounts
• referral bonus program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed