Media Coordinator

Swanson Russell • Lincoln, NE

2d • Onsite

About The Position

We're looking for a Media Coordinator to join our team. In this role, you'll manage the operational processes that support successful media campaigns from purchase through reporting, including financial coordination, buying administration, campaign quality assurance, and reporting support. You'll work closely with Media Strategists, Media Buyers, Ad Operations, account teams, analytics, finance, and media partners to keep campaign information accurate, organized, and moving on schedule. Your work will help the broader media team focus on strategy, activation, optimization, and client results. Our preference is for candidates based in Lincoln who can collaborate in person with our team.

Requirements

• Highly organized and detail-oriented, with the ability to coordinate multiple accounts, deadlines, documents, and recurring processes accurately.
• Ability to review invoices, schedules, insertion orders, contracts, and delivery information; identify discrepancies; and coordinate follow-through to resolution.
• Comfortable gathering, validating, organizing, and entering campaign data to support reporting and performance analysis.
• Strong written and verbal communication skills with the ability to follow up clearly and professionally with media partners and internal teams.
• Able to identify missing, inconsistent, or incomplete information, troubleshoot routine campaign issues, and escalate concerns appropriately.
• Able to manage multiple projects and deadlines in a fast-paced environment while maintaining accuracy and responsiveness.
• Works effectively across media strategy, buying, Ad Operations, Account Service, Analytics, Finance, Creative, and Project Management.
• Microsoft Excel or similar spreadsheet tools
• Asana or similar project management and workflow tools
• Experience working with business systems, databases, or reporting tools
• Ability to learn media buying, billing, and campaign management platforms
• Experience organizing, validating, or compiling data
• Familiarity with digital advertising, marketing, or campaign reporting concepts
• Ability to learn campaign QA, tag verification, and reporting processes
• Associate's or bachelor's degree in Marketing, Advertising, Communications, Business, Finance, Journalism, or a related field preferred. Equivalent professional experience will be considered.
• 0–2 years of experience in marketing, advertising, project coordination, finance, business operations, customer service, or a related field.
• Demonstrated ability to manage detailed work, prioritize multiple deadlines, and maintain accurate documentation.

Nice To Haves

• Exposure to advertising, marketing, media, or agency environments
• Familiarity with invoices, documentation, project coordination, or campaign administration
• Experience working with vendors or external partners
• Internship, agency, marketing, or media experience is a plus but not required.

Responsibilities

• Coordinate recurring media billing, invoice processing, and financial deadlines; reconcile vendor invoices against insertion orders, schedules, and contracts; and help resolve discrepancies with Buyers, vendors, Account Service, and Finance.
• Prepare insertion orders and supporting documentation, facilitate reviews and signatures, maintain organized campaign records, and coordinate vendor paperwork and approved revisions.
• Collect, organize, validate, and communicate creative specifications and media requirements to internal teams while identifying missing or inconsistent information before launch.
• Collect campaign performance data from vendors, publishers, and platforms; compile, validate, and enter reporting data; and support dashboards, recurring reports, and performance summaries.
• Complete launch verification, tag verification, and routine quality assurance; troubleshoot ad serving, creative, or delivery issues; and maintain launch checklists and campaign verification records.
• Support trafficking and campaign administration as needed, following established processes and escalating tracking, tagging, attribution, or technical issues to the appropriate resource.
• Prioritize multiple deadlines, maintain complete documentation, communicate proactively with vendors and internal teams, and facilitate resolution of operational issues.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree