MDS Coordinator

Sisters of Notre Dame De Namur•Cincinnati, OH

About The Position

Sisters of Notre Dame de Namur is seeking a detail-oriented and compassionate MDS Coordinator for its 80-bed, five-star long-term care residence serving Sisters. This full-time, day-shift position coordinates MDS assessments, care planning, clinical documentation, and regulatory compliance while supporting the interdisciplinary team. The role helps ensure accurate assessments, quality resident care, and appropriate reimbursement. Licensed nursing professionals are welcome to apply, with priority given to Registered Nurses. Licensed Practical Nurses may apply but require additional RN oversight for documentation and clinical review under regulatory requirements. Occasional scheduling flexibility may be needed to meet assessment deadlines, attend meetings, or support clinical needs.

Requirements

Active, valid nursing license in the State of Ohio; RN strongly preferred. LPN applicants require additional RN oversight for documentation and clinical review.
Minimum of 1–2 years of healthcare experience, preferably working directly with older adults in geriatrics or long-term care.
Experience with the MDS/RAI assessment process and comprehensive care plan development.
Knowledge of Medicare and Medicaid regulations and long-term care documentation requirements.
Experience with electronic health records.
Strong organizational, analytical, communication, and problem-solving skills.
Ability to work independently, exercise sound judgment, prioritize responsibilities, and meet deadlines.
Ability to recognize problems and seek guidance or escalate concerns when appropriate.
Professionalism, integrity, and commitment to confidentiality and facility policies.
Knowledge of the needs and limitations of older adults.
Commitment to serving the Sisters with kindness, respect, and compassion.

Nice To Haves

Registered Nurse (RN) license is strongly preferred and receives priority.
Familiarity with PointClickCare.

Responsibilities

Lead and coordinate completion of MDS assessments according to the Resident Assessment Instrument (RAI) Manual.
Maintain and communicate MDS assessment and Care Plan schedules, including due dates, to the interdisciplinary team (IDT).
Ensure accurate and timely completion of MDS, Care Area Assessment (CAA), and Care Plan documentation, including required electronic submissions to CMS.
Participate in Care Conferences, IDT meetings, Risk Management meetings, and other required committees.
Monitor resident census and clinical status and adjust assessment schedules as needed.
Coordinate skilled services, including coverage decisions, assessment timing, and scheduling, to support appropriate reimbursement.
Communicate skilled census information and documentation requirements to internal and external partners.
Support reimbursement accuracy through timely assessments, interdisciplinary planning, and staff education.
Oversee the RAI process and ensure compliance with applicable federal and state regulations.
Schedule and coordinate required nursing and IDT assessments, ensuring documentation is completed in the electronic health record.
Provide backup support for Care Plan Nurse responsibilities as needed.
Review care and documentation for residents receiving skilled services and follow up with nursing staff as indicated.
Communicate changes in skilled status and hospice enrollment to the Finance Department and IDT.
Complete ICD-10 coding of medical diagnoses and collaborate with physicians, Medical Records, and Therapy to support accurate diagnosis coding.
Monitor Medicaid resident status and coordinate services and documentation to support accurate case-mix classification and reimbursement.
Maintain current knowledge of federal and state MDS requirements.
Assist with survey preparation, including completion of required census and resident roster documentation.
Ensure appropriate backup coverage for assigned MDS responsibilities.
Attend required employee and departmental meetings and in-service training.