MDS Coordinator

Meadowbrook at Oconto Falls•Oconto Falls, WI

23h•Hybrid

About The Position

The primary purpose of this job position is to coordinate all minimum data sets (MDS) in the facility and their submission to the state. The MDS Coordinator will work closely with nursing and administrative team members to regularly update resident/patient records and administer appropriate assessments from admission to discharge. As MDS Coordinator, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties. In the absence of the Director of Nursing Services, you are charged with carrying out the resident care policies established by this facility.

Requirements

Knowledge of regulatory standards and compliance requirements
Able to supervise, instruct and motivate other
Strong organizational and analytical skills; oral and written communication skills
Demonstrated ability in independent functioning and strong leadership
Graduate of an accredited school of nursing.
Ability to function effectively in multi-faceted systems and to interact effectively with all levels of staff and customers.
Valid license as a Registered Nurse
Current MDS 3.0 Certification
Ability to read, analyze, and interpret professional journals, technical procedures, or governmental regulations.
Ability to communicate orally and through written reports and other documents relating to residents, staff and others.
Ability to effectively present information and respond to questions from groups of managers, clients, customers and the public.
Ability to define and solve problems, collect data, establish facts and draw valid conclusions.
Ability to interpret an extensive variety of technical instructions and deal with several abstract and concrete variables.
Works beyond normal working hours and on weekends and holidays when necessary.
Is subject to call back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.).
Is involved in community/civic health matters/projects as appropriate.
Attends and participates in continuing educational programs.
Is subject to injury from falls, burns from equipment, odors, etc., throughout the workday, as well as to reactions from dust, disinfectants, tobacco smoke, and other air contaminants.
Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses.
May be subject to the handling of and exposure to hazardous chemicals.
Maintains a liaison with the residents, their families, support departments, etc., to adequately plan for the residents’ needs.
Must possess, as a minimum, a Nursing Degree from an accredited college or university.
Must have, as a minimum, two (2) years of experience as a supervisor in a hospital, nursing care facility, or other related health care facility.
Must have, as a minimum of six (6) months experience in rehabilitative and restorative nursing practices.
Must possess a current, unencunbered, active license to practice as a Registered Nurse in this state.
Must be able to read, write, speak, and understand the English language.
Must demonstrate the knowledge and skills necessary to provide care appropriate to the age-related needs of the residents served.
Must be a supportive team member, contribute to and be an example of teamwork and team concept.
Sound knowledge of Medicare procedures and coding, including RAI requirements.
Ability to identify and define issues and opportunities, analyze and interpret various sources of complex data, and draw valid conclusions to take appropriate action.
Ability to effectively present information to Executive Team, Administrators and Department Managers, Union Representatives and/or employee meetings.
Ability to deal tactfully with personnel, residents, family members, visitors, governmental agencies/personnel and the general public.
Ability to respond effectively to sensitive inquiries and situations.
Knowledge of computer programs pertinent to HR functions.
Strong written and verbal communications
Willingness to attend and participate in continuing education programs.
Regular work attendance in the office to meet job obligations and coordinate and supervise staff.
Must be able to relate information concerning a resident’s condition.
Must not pose a direct threat to the health or safety of other individuals in the workplace.
Must be able to move intermittently throughout the workday.
Must be able to speak and write the English language in an understandable manner.
Must be able to cope with the mental and emotional stress of the position.
Must be able to see and hear or use prosthetics that will enable these senses to function adequately to ensure that the requirements of this position can be fully met.
Must function independently, and have flexibility, personal integrity, and the ability to work effectively with residents, personnel, and support agencies.
Must meet the general health requirements set forth by the policies of this facility, which include a medical and physical examination.
Must be able to push, pull, move, and/or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 50 feet.

Nice To Haves

Prior experience in long-term care preferred.

Responsibilities

Coordinate all minimum data sets in the facility and their submission to the state.
Work closely with nursing and administrative team members to regularly update resident/patient records and administer appropriate assessments from admission to discharge.
Be aware of weekly-computerized resident profiles to keep the MDS current and accurate.
Coordinate with all other departments, including Rehabilitation Services, Activities, Social Services and Dietary for documentation in and timely completion of the MDS.
Educates clinical team members on MDS process, care planning and assessments.
Maintain Knowledge and understanding of Payer rules and coverage criteria to ensure appropriate resource utilization and accurate reimbursement for services.
Participate in facility surveys (inspections) made by authorized government agencies as requested by the administrator or director of nursing services.
Perform administrative duties such as completing medical forms, reports, evaluations, studies, charting, etc., as necessary.
Accountable for strategically selecting and setting ARDs to remaining compliant and accurately capture resources and reimbursement.
Maintain and disseminate accurate and up to date records of OBRA and PPS dates to IDT team (ARDs, Interview due dates, CAAs due date, MDS completion due dates, etc.)
Accountable for accurate and timely completion and transmission of all OBRA and PPS assessment.
Reports change in a resident's/patient's condition identified by the MDS Assessment.
Completes all MDS timely and accurately to ensure accurate assessment and reimbursement.
Accountable for MDS Triple checks prior to transmitting MDSs.
Facilitate daily/weekly Utilization review meetings to monitor skilling criteria, RUGs and CMI for accurate reimbursement, ARD selection and DC planning.
Is directly responsible for MDS calendar to ensure timely submission of MDS reports.
Assures compliance with policies and procedures.
Monitor QRP & QM reporting for accuracy making corrections as necessary; Provide information on focus areas for QAPI meetings.
Prepares, files and tracks electronic submissions, including all required Medicare documentation.
Timely analysis and follow up to validation reports.
Observe infection control procedures related to the department and the facility.
Attend and participate in mandatory meetings, in-services and training sessions as required.
Agree not to disclose assigned user ID code and password for accessing resident/facility information and promptly report suspected or known violations of such disclosure to the Administrator.
Agree not to disclose resident’s protected health information and promptly report suspected or known violations of such disclosure to the Administrator.
Report any known or suspected unauthorized attempt to access facility’s information system.
Chairs weekly Medicare UR meeting.
Participate in the care planning process and meetings with IDT team, residents and family members.
Deal tactfully with personnel, residents, visitors and the general public.
Participates on committees and special projects and seeks additional responsibilities.
Establishes credibility throughout the organization with management and employees in order to be an effective leader and problem solver of reimbursement issues.
Participate in regularly scheduled reviews of the discharge plans and make such plans available to the Care Plan Committee as required or as may be necessary.
Collaborates with team members in care plan meetings.
Participate in the interviewing and selection of residents for admission to the facility, including the PASARR screenings.
Provide the Director with information relative to the nursing needs of the resident and to the nursing service department’s ability to meet those needs.
Inform nursing service personnel of new admissions, their expected time of arrival, room assignment, etc.
Ensure that rooms are ready for new admissions.
Greet newly admitted residents upon admission.
Escort them to their rooms as necessary.
Make rounds with physicians as necessary.
Inform the Director when physician visits are not made in a timely manner.
Encourage attending physicians to record and sign progress notes, physicians’ orders, etc., on a timely basis and in accordance with current regulations.
Ensure that direct nursing care be provided by a licensed nurse, a certified nursing assistant, and/or a nurse aide trainee qualified to perform the procedure.
Review nurses’ notes to ensure that they are informative and descriptive of the nursing care being provided, that they reflect the resident’s response to the care, and that such care is provided in accordance with the resident’s wishes.
Schedule daily rounds to observe residents and to determine if nursing needs are being met.
Monitor medication passes and treatment schedules to ensure that medications are being administered as ordered and that treatments are provided as scheduled.
Report medication errors to the Director.
Provide direct nursing care as necessary.
Report problem areas to the Director.
Assist in developing and implementing corrective action.
Authorize the use of restraints when necessary and in accordance with our established policies and procedures.
Ensure that residents who are unable to call for help are checked frequently.
Maintain the confidentiality of all resident care information including protected health information.
Report known or suspected incidents of unauthorized disclosure of such information.
Monitor nursing care to ensure that all residents are treated fairly, and with kindness, dignity, and respect.
Ensure that all nursing care is provided in privacy and that nursing service personnel knock before entering the resident’s room.
Ensure that all nursing service personnel are knowledgeable of the residents’ responsibilities and rights including the right to refuse treatment.
Review complaints and grievances made by the resident and make a written/oral report to the Director indicating what action(s) were taken to resolve the complaint or grievance.
Follow facility’s established procedures.
Maintain a written record of the resident’s complaints and/or grievances that indicates the action taken to resolve the complaint and the current status of the complaint.
Ensure that appropriate notices are received by the resident before his/her room or roommate is changed.
Report and investigate all allegations of resident abuse and/or misappropriation of resident property.
Ensure that nursing staff personnel honor the resident’s refusal of treatment request.
Ensure that such requests are in accordance with the facility’s policies governing advance directives.
Review the facility’s advance directive policies and procedures with resident and/or family members as necessary.
Demonstrates active listening techniques.
Gains support through effective relationships.
Treats others with dignity and respect.
Seeks feedback.
Sets clear standards for performance.
Evaluates job performance and provides effective feedback.
Establishes systems to measure effectiveness, efficiency, and service.
Attends in-service and education programs.
Attends continuing education required for maintenance of professional certification or licensure.
Employee must demonstrate working knowledge of and compliance with the Company Code of Ethics and Business Conduct, policies and procedures, applicable federal and state laws, rules and regulations.
Must be able to relate information concerning a resident’s condition.
Must not pose a direct threat to the health or safety of other individuals in the workplace.
Must be able to relate to and work with the ill, disabled, elderly, emotionally upset, and, at times, hostile people within the facility.
May be necessary to assist in the evacuation of residents during emergency situations.