Matter Budget Specialist
About The Position
Responsible for preparing and updating matter budgets using standard and client-specific templates to support accurate and timely budget submissions. The role compiles fee, cost, rate, and staffing data from accounting data sources, prepares draft budgets for review, revises inputs and assumptions as directed, enters approved budgets into accounting templates, and prepares files for submission through client e-billing systems. The specialist prepares and submits budgets using historical hours, rates, fees, and costs, incorporating scope, staffing, rates, timing, and other assumptions provided or approved by partners and practice managers. The role also verifies budget calculations and required information, coordinates data needs with financial reporting and data analysts, checks compliance with client requirements, maintains records and tracking systems, monitors deadlines, and communicates budget status and outstanding needs to team members and practice managers.
Requirements
- Associate's degree (A.A.) or equivalent from a two-year college or technical school, and a minimum of two to three years of related experience and/or training within the accounting/finance function; or an equivalent combination of education and experience.
- Advanced Excel spreadsheet experience.
Responsibilities
- Prepare and submit standard and client-specific matter budgets using historical hours, rates, fees, and costs and approved assumptions regarding scope, staffing, rates, and timing.
- Use Microsoft Excel and department software to compile and organize fee, cost, rate, and staffing data for budget templates.
- Verify template calculations, staffing assumptions, phase and task code allocations, and client-required fields before submission.
- Coordinate with financial reporting and data analysts to define data requirements and obtain accurate, complete, and timely datasets.
- Review client billing guidelines, prior submissions, and client-specific templates to confirm compliance with current formatting, content, and submission requirements.
- Maintain complete and current records of submitted and approved budgets, supporting documentation, and revisions in designated tracking systems.
- Track assigned matter budget requests, responsible practice managers, client submission deadlines, completion status, and outstanding items; follow up as necessary.
- Maintain current matter budgeting procedures, template instructions, and related reference materials.
- Notify the supervisor of recurring data issues.
- Communicate budget status, outstanding information needs, and submission deadlines clearly and professionally while maintaining effective working relationships.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
