Matter Budget Specialist
About The Position
The Matter Budget Specialist prepares and updates matter budgets using standard and client-specific templates to support accurate, timely submissions. The role compiles fee, cost, rate, and staffing data from accounting sources; prepares draft budgets for review; revises inputs and assumptions as directed; and enters approved budgets into accounting templates and formats files for submission through client e-billing systems. The specialist prepares budgets using historical hours, rates, fees, and costs, incorporating scope, staffing, rates, timing, and other assumptions provided or approved by partners and practice managers. The role works with financial reporting and data analysts to obtain accurate, complete, and timely datasets; checks budget calculations and required fields; and ensures submissions align with client guidelines, prior submissions, and current template requirements. The role also maintains records of submitted and approved budgets, supporting documents, and revisions; tracks requests, deadlines, and completion status; follows up on outstanding information; maintains budgeting procedures and reference materials; and communicates budget status and submission needs professionally.
Requirements
- Associate's degree (A.A.) or equivalent from a two-year college or technical school, and two to three years of related experience and/or training within an accounting or finance function; or an equivalent combination of education and experience.
- Advanced Microsoft Excel spreadsheet experience.
Responsibilities
- Prepare and update matter budgets using standard and client-specific templates.
- Compile fee, cost, rate, and staffing data from accounting sources and prepare draft budgets for review.
- Revise budget inputs and assumptions as directed and enter approved budgets into accounting templates.
- Format budget files for submission through client e-billing systems.
- Prepare budgets using historical hours, rates, fees, and costs, incorporating assumptions provided or approved by partners and practice managers.
- Use Microsoft Excel and other department software to compile and organize data for budget templates.
- Verify template calculations, staffing assumptions, phase and task code allocations, and client-required fields before submission.
- Coordinate with financial reporting and data analysts to define data requirements and obtain accurate, complete, timely datasets.
- Review client billing guidelines, prior submissions, and client-specific templates to confirm compliance with current requirements.
- Maintain records of submitted and approved budgets, supporting documentation, and revisions in designated tracking systems.
- Track assigned budget requests, responsible practice managers, submission deadlines, and completion status; follow up on outstanding items.
- Maintain current matter budgeting procedures, template instructions, and reference materials.
- Notify the supervisor of recurring data issues.
- Communicate budget status, information needs, and deadlines clearly and professionally with team members and practice managers.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
