Mathematical Sciences Administrative Assistant

Eastern New Mexico University•Main Campus - Portales, NM

1d•Onsite

About The Position

Under general supervision, the department Administrative Assistant performs a variety of office clerical functions for the department on a regular basis.

Requirements

High school diploma or GED certificate
A minimum of six months’ experience directly related to the duties specified is required.
Ability to perform routine and moderately complex clerical tasks rapidly and accurately.
Skilled in the use of standard office equipment.
Understand and convey established procedures and regulations.
Capacity to perform basic bookkeeping procedures.
Ability to maintain confidentiality of records and information.
Skilled in word processing and data entry.
Maintain an effective working relationship with others.
Ability to communicate effectively, both orally and in writing.
Good moral character with conduct consistent with the University and state code of conduct is required.

Responsibilities

Perform routine records management duties using a desktop computer, including data entry, filing, verifying information, coordinating document flow, course scheduling, and scheduling events and meetings
Monitor departmental budget(s) and perform routine record-keeping duties.
Schedule meetings, book rooms, and tables for events.
Perform a range of operational support activities for the department and serve as a liaison with other departments on basic administrative and/or operational matters.
Greet and direct visitors, and when appropriate, resolve routine problems and answer inquiries concerning activities and operations of the department; accept, screen, and route telephone calls, and maintain a log of inquiries as required.
Order, stock, and distribute office supplies.
Prepare invoices, requisitions, and/or requests for payment.
Oversee the functional activities of student employees.
Regular and predictable attendance required.
Perform other duties as assigned.