Administrative Assistant School of Health Sciences
About The Position
The Academic Administrative Assistant reports to the Dean of the School of Health Sciences and provides administrative support in day-to-day operations. The Assistant is responsible for managing purchasing, travel documentation, meeting preparation and follow-up, record-keeping and other tasks required for a smooth operational environment. The Assistant serves all faculty and students working in the School and occasionally supports operations for College-wide events and programs. This position requires 40 hours of on-campus, in-person service to the School and College and is not eligible for remote work.
Requirements
- Associate degree in office administration or related field
- Demonstrated ability to proficiently use the following Microsoft Office applications: Word, Excel, PowerPoint
- learn information systems and other computer applications appropriately
- prioritize and manage tasks and workload
- communicate effectively in speaking and writing
- provide excellent customer service to diverse populations
- work as a member of a team
Nice To Haves
- Experience working in an educational environment
Responsibilities
- Assist academic dean with daily operations of the School of Health Sciences, including but not limited to: Scheduling meetings, Creating and submitting travel documentation for faculty and staff, Recording, disseminating and maintaining meeting minutes, Maintaining and updating all information posted on the College’s internal share drive, Ordering equipment and supplies according the College’s purchasing procedures, Maintaining updated faculty syllabi and door schedules on the College’s internal share drive, Building curriculum semester course schedules for the School of Health Sciences using the College’s information system, Generating reports as requested from the College’s information systems, Creating spreadsheets, surveys, and other documents upon request of Dean, faculty or staff, Managing incoming and outgoing mail for the School of Health Sciences
- Provide administrative support for committees as assigned or requested
- Provide excellent service to students, faculty and staff
- Engage in professional development
- Provide other administrative duties as assigned by the Dean of School of Health Sciences
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
