Materials Specialist, Methodist Hospital

HealthPartners•Saint Louis, MN

17h•Onsite

About The Position

Methodist Hospital is looking to hire a Materials Specialist to join our surgical materials team! Come join us as a Partner for Good and help us make an impact on the care and experience that our patients and their families receive every day. This role involves managing the materials inventory and distribution processes for the department, including managing inventory par levels for supplies and medical devices, and ordering replenishment quantities as needed. The specialist will partner with the department Coordinator to provide individualized service, using clinical knowledge to accurately interpret and meet materials needs. This includes reviewing the department schedule to determine supply, equipment, and implant needs, confirming these needs with key stakeholders, and placing orders directly with suppliers or through purchasing. The role ensures timely receipt and availability for scheduled, add-on, or emergency procedures, and may involve renting or borrowing items from vendors or other institutions. Responsibilities also include receiving delivered items, verifying documentation, entering data into the software system, and distributing products to storage locations. The specialist will follow up on back orders and product substitutions with Purchasing, communicate actions taken to stakeholders, and oversee vendor consigned inventories. Reconciliation of inventory and usage records, ensuring patient charge item usage is accounted for, and forwarding appropriate transaction information to Surgical Services patient billing are key duties. The role also involves working with department Coordinators and vendors to ensure FDA requirements for implant documentation are met, actively participating in the Value Analysis process, and assisting the Department Supervisor in maintaining materials databases. Regular inventory counts (daily replenishment, cycle audit, and annual inventories) will be conducted, with reports and recommendations on inventory levels provided.

Requirements

Demonstrated computer skills (Windows and DOS based programs)
Effective verbal and written communication skills
Familiarity and compliance with matters of law, regulation and internal policies affecting the employment relationship (including but not limited to FLMA, ADA, discrimination and harassment laws, HIPPA, FDA)
Medical and surgical terminology
Knowledge surgical supplies and equipment

Nice To Haves

Operating Room Technician (certification preferred)
High school graduate/GED strongly preferred, or equivalent supply chain experience
Two years of experience in inventory management

Responsibilities

Manage the materials inventory and distribution processes for the department.
Manage inventory par levels for supplies and medical devices maintained in the department.
Order replenishment quantities as needed.
Use clinical knowledge in decision making, ensuring materials needs are interpreted accurately and met.
Review department schedule and determine supply, equipment and implant needs.
Confirm needs with key stakeholders.
Place orders with supplier directly or through purchasing.
Follow through to ensure timely receipt and availability for scheduled and add-on or emergency procedures.
Rent or borrow items from vendors or other institutions to meet non-purchase needs.
Receive delivered items, verify transaction documentation, enter into software system, and distribute product to designated inventory storage location.
Follow up on back orders and product substitution with Purchasing.
Communicate actions taken to stakeholders.
Oversee vendor consigned inventories, ordering replenishment or additional items as needed.
Reconcile inventory and usage records.
Ensure patient charge item usage is accounted for with appropriate transaction information forwarded to Surgical Services patient billing.
Work with department Coordinators and vendors to assure that FDA requirements for implant documentation are met.
Actively participate in the Value Analysis process.
Assist Department Supervisor in maintaining materials databases.
Conduct inventory counts on a regularly scheduled basis: daily replenishment counts, cycle audit counts and annual inventories.
Provide pertinent reports and recommendations regarding inventory levels.