Materials Purchasing & Tooling Specialist

Embraer•Sanford, FL

About The Position

The Materials Purchasing & Tooling Specialist provides tooling, aircraft parts, and materials to Repair Station floor personnel safely and efficiently, and maintains stock and inventory in designated storage areas. The role purchases quality goods and services in compliance with Embraer cost controls, ethics, and purchasing standards. The position handles procurement from requisition through purchase order, vendor coordination, delivery tracking, inventory transactions, and records. It also maintains and issues stock and tools, processes rotable inventory and warranty claims, handles shipping and receiving, prepares shipments, and supports safe storage and disposal of materials. The role follows company procedures and applicable safety and regulatory requirements, protects confidential information, and contributes to process improvement. Additional duties may be assigned.

Requirements

High school diploma or equivalent. Employees who have performed the same job function for at least three years are considered qualified regardless of the stated education requirements and need not provide diploma evidence.
Generally, at least three years of experience in the area of responsibility.
Experience in aerospace or aviation shipping and receiving, including loading and unloading, handling, checking, transportation, storage, and distribution of spare parts, tools, technical publications, and other materials.
Two or more years of prior experience in aerospace purchasing and inventory control.
English fluency.
Knowledge of HAZMAT.
Forklift experience.
Thorough knowledge of the possible tasks and responsibilities, with the ability to apply relevant skills effectively.
Knowledge of shipping and receiving techniques, aircraft parts and tooling, and basic aircraft-parts and supplies purchasing techniques and practices.
Basic office skills and familiarity with Internet Explorer and MS Excel.
Ability to work safely and professionally in compliance with OSHA, EPA, state, and federal regulations.
Ability to work flexible hours and different shifts if required.
Subject to random drug and alcohol testing under FAA regulations.
Commitment to company values and compliance with department norms, policies, directives, and procedures; incorporation of Lean and P3E concepts into daily activities; and commitment to continuous improvement.

Nice To Haves

Bachelor’s degree in Supply Chain/Logistics, Purchasing, or Aerospace.
Prior experience with Executive Jets, a corporate repair station, or military MRO.
MS Excel, Quantum, and Lotus Notes familiarity.
DOT–HAZMAT certificate.
Forklift training.
Valid motor vehicle driver’s license.

Responsibilities

Respond to material requisitions and purchase orders, obtain vendor information, compare prices and delivery options, and identify economical and reliable products, services, and transportation.
Identify vendors and review cost, quantity, quality, delivery deadlines, and payment schedules for materials and services.
Enter and update material requests and vendor information in Quantum.
Obtain required approvals, convert approved material requests into purchase orders, and ensure purchase orders comply with requirements and Embraer policies.
Send purchase order confirmations to vendors and update purchase orders in the database when changes occur.
Coordinate with vendors and transportation companies to secure timely delivery, report critical shipment status, expedite deliveries, and resolve issues.
Maintain records of approvals, orders, and receipts; coordinate returns of defective or incorrect shipments; and locate alternative sources of materials and parts.
Process Embraer rotable inventory, on-site stock, and core returns.
Prepare warranty claim forms for the Maintenance Manager’s approval and submit approved claims to the EJ Customer Support Department.
Identify, control, segregate, and maintain stock and tools in serviceable or unserviceable categories; arrange safe disposal of surplus materials.
Preserve inventory items, including parts subject to deterioration, and keep the stock room clean and orderly.
Follow Embraer safety precautions and HAZMAT protocols and provide safety instructions to colleagues handling shipments as needed.
Locate, select, and issue stored materials, supplies, tools, equipment, and other articles to technicians and production; deliver materials to shop areas using forklifts, dollies, or other devices.
Distribute technical information received by the stockroom to relevant departments.
Initiate and track procurement based on departmental requisitions, enter stock transactions in the inventory system, and perform periodic inventory counts.
Prepare parts and stock usage reports for management review to support job costing and asset management.
Report shipping discrepancies and damaged parts or materials to management.
Trace shipments and expedite or reroute urgent shipments.
Prepare tooling, parts, and components for shipment to vendors and customers; determine packaging requirements and build or repair shipping crates as required.
Pack, seal, label, and affix postage to shipments using relevant hand tools, power tools, and postage equipment.
Select outbound shipment routing, prepare bills of lading, and maintain shipment records.
Delegate duties to qualified assistants when authorized by management while retaining overall responsibility for the position’s duties.
Comply with company and department policies, directives, procedures, and norms; ensure information is reliable and of high quality.
Maintain necessary internal and external contacts, suggest process improvements, protect confidential and proprietary information, and satisfy work schedule requirements.
Perform other duties as assigned.