Materials Purchasing & Tooling Specialist

Embraer•Sanford, FL

About The Position

The Materials Purchasing & Tooling Specialist provides accurate tooling, aircraft parts, and materials to repair station floor personnel safely and efficiently, maintains stock and inventory in designated storage areas, and purchases goods and services in accordance with Embraer cost controls, ethics, and purchasing standards. The role manages material requisitions and purchase orders, identifies cost-effective vendors and transportation, tracks shipments, maintains inventory records, handles returns and warranty claims, and supports rotable inventory and stock operations. It also identifies and maintains serviceable and unserviceable tools and materials, preserves inventory, follows safety and HAZMAT protocols, issues items to technicians, and prepares outbound shipments. The position requires compliance with company procedures and applicable regulatory requirements, protection of confidential information, reliable recordkeeping, and contributions to continuous improvement. Flexible hours and different shifts may be required. Employees are subject to random drug and alcohol testing under FAA regulations. Other duties may be assigned.

Requirements

High school diploma or equivalent. Employees who have performed the same job function for at least three years are considered qualified independent of the stated education requirement and need not provide diploma evidence.
Generally, at least three years of experience in the area of responsibility.
Experience in aerospace or aviation shipping and receiving, including loading and unloading, handling, checking, transportation, storage, and distribution of spare parts, tools, technical publications, and other materials.
At least two years of prior aerospace purchasing and inventory control experience.
English fluency.
HAZMAT knowledge.
Forklift experience.
Thorough knowledge of the tasks and responsibilities associated with the position.
Skills to effectively perform the assigned tasks.
Knowledge of shipping and receiving techniques, aircraft parts and tooling, and basic aircraft parts and supplies purchasing techniques and practices.
Basic office skills and familiarity with Internet Explorer and MS Excel.
Knowledge of hazardous materials handling; DOT–HAZMAT certificate and forklift training.
Valid motor vehicle driver’s license.
Ability to work safely and professionally in compliance with OSHA, EPA, and state and federal regulations.
Ability to work flexible hours and different shifts if required.
Subject to random drug and alcohol testing under FAA regulations.

Nice To Haves

Bachelor’s degree in Supply Chain/Logistics, Purchasing, or Aerospace.
Prior experience with Executive Jets, a corporate repair station, or military MRO.
Familiarity with MS Excel, Quantum, and Lotus Notes.

Responsibilities

Respond to material requisitions and purchase orders; obtain vendor information and identify cost-effective sources, products, and inbound transportation.
Identify vendors and review cost, quantity, quality, delivery deadlines, and payment schedules for materials and services.
Enter and update material requests and vendor records in Quantum.
Obtain required purchase approvals and convert approved material requests into purchase orders in accordance with Embraer policies and specified requirements.
Send purchase order confirmations to vendors and update purchase orders and database records as needed for accounts payable processing.
Coordinate with vendors and transportation companies to ensure timely delivery; report on critical shipments, expedite deliveries, and resolve issues.
Maintain records of approvals, orders, and receipts; coordinate returns of defective or incorrect shipments and locate alternative supply sources.
Process Embraer rotable inventory, on-site stock, and core returns.
Complete warranty claim forms for the Maintenance Manager’s approval and submit approved claims to the EJ Customer Support Department.
As designated by management, identify, control, segregate, and maintain stock and tools by serviceable or unserviceable status; arrange safe disposal of surplus materials.
Preserve inventory, including parts subject to deterioration, and keep the stockroom clean and orderly.
Follow Embraer safety precautions and HAZMAT protocols when handling stock, tooling, and shipments; provide safety instructions to colleagues as needed.
Locate, select, issue, and deliver stock, materials, tools, and equipment to technicians and production areas using forklifts, dollies, or other devices; distribute technical information received by the stockroom.
Initiate and track procurement based on departmental requisitions, enter stock transactions in the inventory system, and conduct inventory counts to verify records.
Prepare parts and stock usage reports for management to support job costing and asset management.
Report shipping discrepancies and damaged parts or materials to management.
Trace shipments and expedite or reroute urgent shipments.
Prepare tooling, parts, and components for shipment; determine packaging requirements based on specifications, instructions, or material and shipping conditions.
Pack, seal, label, and apply postage to shipments; use hand tools, power tools, and postage meters, and build or repair shipping crates as required.
Select outbound shipment routes, prepare bills of lading, and maintain shipment records.
Delegate duties to qualified assistants when authorized by management while retaining overall responsibility for the position’s duties.
Comply with company and department norms, policies, directives, and procedures; ensure information reliability and maintain necessary internal and external contacts.
Suggest process and procedure improvements and protect confidential and proprietary information.
Satisfy work schedule requirements and perform additional duties as assigned.