Materials Manager

NueHealth•Burnsville, MN

1d•Onsite

About The Position

This role is responsible for maintaining the supply inventory in a cost saving and timely manner. The Materials Manager will determine and maintain appropriate inventory levels of materials required to meet the requirements of the Facility patient census and surgical and procedural schedules.

Requirements

High School Diploma required
Working knowledge of medical terminology
Experience in materials management preferred
MUST possess Microsoft Office experience in Word, Excel, Teams and Outlook.
Inventory software knowledge ENVI or other similar systems

Nice To Haves

Experience in materials management

Responsibilities

Determine and maintain appropriate inventory levels of materials required to meet the requirements of the Facility patient census and surgical and procedural schedules.
Source vendors and products to locate specialized equipment, supplies and services as requested by the medical staff and approved by the Board of Managers.
Coordinate the placement of purchase orders (POs) in a timely manner when requisitioned by various departments.
Meet directly with vendor representatives to review ordering and shipping issues, new product technology, changes in pricing, invoice discrepancies, items to be returned and any other vendor specific issues.
Verify accurate pricing when orders are placed and confirm that accurate pricing is reflected on the corresponding invoice.
Proactively review schedules and patient census to foresee any unusual high or low demand of supplies and order accordingly.
Communicate with the Operating Room Manager regarding special procedure requirements and work with the clinical staff in various departments to establish appropriate Min/Max Inventory Levels for all supplies.
Maintain, utilize and adhere to Group Purchasing Organization ("GPO") agreements and ensure accurate GPO pricing through use of web-based GPO Member Information System.
Ensure that appropriate GPO agreement paperwork is signed and submitted to respective vendors and distributors.
Review files and records regarding orders and back orders at specific intervals to ensure timely delivery and to determine delays; making product end users aware of same.
Centrally coordinate and promptly perform necessary follow-up regarding supply, drug and equipment recall notices; maintaining paperwork that documents the recall process and tracking return shipments of recalled items.
Supervise the receiving area to maintain security and ensure that supplies have been received, delivered and recorded according to Facility Policy and Procedures.
Keep the receiving area clear and free of clutter.
Verify that packing slips and purchase orders have been reconciled according to policy and address any discrepancies with the vendor in a timely fashion.
Reconcile all invoice discrepancies before approving invoices for payment and sending to Accounts Payable Department for payment.
Designate a General Ledger Account Number to be applied to each purchased item or service prior to submitting invoices to the Accounts Payable Department.
Assist Business Office Manager in determining Revenue Codes for each billable supply item.
Coordinate communication of chargeable supplies to the Accounts Receivable Department.
Maintain proper levels of inventory and for timely supply distribution to all designated areas.
Coordinate physical inventory count process with Controller and appropriate department managers according to Policy and Procedure for Conducting a Physical Count.
Monitor and compare supply prices and demonstrate an understanding of how cost-effective purchasing choices can affect the facility's financial bottom line.
Actively serve on Facility Supply Value Analysis Committee ("SVAC") by researching cost-savings alternatives, coordinating product evaluations and reporting SVAC activities to Corporate Supply Chain Department.
Demonstrate knowledge and use of appropriate information systems designed for the collection and maintenance of records and documentation pertinent to supplies, equipment and PAR level replenishment.
Oversee process allowing for the immediate retrieval of Material Safety Data Sheets ("MSDS") as needed.
Maintain files in accordance with Hospital Policy and Procedures.
Maintain a "Return Log" to document proof for returned item credits.
Maintain records of warranties and preventive maintenance requirements and contracts.
Maintain logs related to linen supplies, if applicable.
Maintain supplies and records for bio-hazardous waste management.