Materials & Inventory Specialist

NAES•Spring, TX

1d•Onsite

About The Position

The Materials & Inventory Specialist is responsible for managing warehouse operations, inventory control, and material flow supporting manufacturing and refurbishment activities. Receive incoming materials, issue inventory to production, manage shipments, maintain accurate inventory records, and control tools and calibrated equipment. Work closely with the supply chain and planning teams to ensure inventory levels are established and maintained in alignment with MRP-driven demand and defined minimum stock requirements.

Requirements

High School diploma or equivalent.
Two years of experience in warehouse operations, inventory control, or materials management.
Experience performing cycle counts and inventory reconciliation.
Familiarity with MRP-driven environments and inventory replenishment concepts.
Experience operating material handling equipment.
Understanding of supply chain planning, including minimum/maximum stock strategies.
Knowledge of safe handling, storage, and transportation of materials in a warehouse or industrial environment.
Strong attention to detail and accuracy
Able to interpret and communicate with others
Able to work independently, as well as part of team
Organizational and time management skills
Accountability and reliability
Safety-conscious mindset
Problem-solving and initiative
Lift up to 40 lbs., stand, walk for extended periods of time, must be able to bend, stoop, and climb to reach materials (must be able to climb a step ladder at approximately three feet in height and work in loud environment, move fingers to operate standard office equipment and keyboards.
Must be able to perform extensive standing, stock assigned supplies and materials, and to wear personal protective equipment if necessary.
All employees will participate in the Fitness for Duty Program. This program includes a post-offer physical examination and drug screening and post-employment random drug screening.
There are extensive smoking restrictions in and around the facility.
Safety is a core value of NAES and as a condition of employment, all employees are expected to be mentally alert and work safely at all times.
Additionally, employees are required to adhere to all safety warnings and posted safety signs whenever on company property.
Furthermore, employees must follow all NAES safety rules and procedures.
Effectiveness in carrying out this responsibility is part of the evaluation of each employee’s performance.
NAES is committed to a diverse and inclusive workplace. It is the practice of NAES to seek employees of the highest quality and to select individuals on the basis of merit and competence, without regard to race, color, religion, national origin, gender, gender identity, sexual orientation, age, disability, military status or affiliation protected under USERRA, or any other basis of discrimination prohibited by applicable local, state and federal law.

Nice To Haves

Associate degree in supply chain, logistics or related field.
Experience in manufacturing, power generation, or industrial service environments.
Valid forklift certification
ERP Systems: SAP, Oracle, JD Edwards, Microsoft Dynamics 365 Finance & Operations
Microsoft Excel
Warehouse management systems and barcoding tools

Responsibilities

Receive incoming materials, components, and equipment from suppliers.
Verify shipments against purchase orders, packing slips, and delivery documentation.
Inspect materials for visible damage or discrepancies and coordinate with procurement or quality teams as needed.
Accurately record receipts in the ERP system and route materials to appropriate storage locations or staging areas.
Maintain accurate inventory records within the ERP system (e.g., SAP, Oracle, JD Edwards, Microsoft Dynamics 365 Finance & Operations).
Execute transactions for receipts, issues, transfers, and adjustments.
Ensure proper storage, labeling, and organization of inventory in the warehouse.
Monitor inventory levels and proactively identify variances or discrepancies.
Collaborate with supply chain and production planning teams to initiate and maintain inventory levels based on MRP requirements.
Support the establishment and maintenance of minimum/maximum stock levels (safety stock) for critical materials.
Execute replenishment actions triggered by MRP runs and minimum stock thresholds.
Communicate shortages, risks, or excess inventory conditions to supply chain planners and procurement.
Assist in ensuring materials are available to meet production schedules without overstocking or stockouts.
Pick and stage materials for production orders based on work orders and job requirements.
Prepare kits and deliver materials to the shop floor in alignment with production schedules.
Coordinate with production planners and supervisors to ensure timely material availability.
Support efficient material flow to minimize delays in production.
Prepare outbound shipments, including packaging, labeling, and documentation.
Coordinate domestic and international shipments with logistics providers.
Ensure compliance with shipping requirements and documentation standards.
Track shipments and resolve delivery issues as needed.
Maintain a clean, organized, and safe warehouse environment.
Follow standard operating procedures for material handling and storage.
Operate warehouse equipment such as forklifts and pallet jacks in a safe and responsible manner.
Ensure proper segregation and placement of materials based on type, condition, and handling requirements.
Support continuous improvement initiatives in warehouse layout and workflow.
Ensure all materials are handled, stored, and transported in accordance with safety guidelines and company procedures.
Use appropriate equipment and techniques to prevent damage to materials, equipment, and personnel.
Follow guidelines for hazardous or sensitive materials, including proper labeling, containment, and storage conditions.
Adhere to all workplace safety regulations and participate in safety training and audits.
Operate forklifts and other material handling equipment safely and efficiently.
Maintain valid forklift certification and comply with all operational safety standards.
Conduct pre-operation equipment inspections and report any issues.
Follow load limits, stability requirements, and safe driving practices at all times.
Perform regular cycle counts and physical inventory audits.
Investigate and reconcile inventory discrepancies.
Maintain high levels of inventory accuracy through consistent counting and reporting practices.
Support annual physical inventory processes.
Manage issuance, return, and tracking of tools and calibrated equipment.
Maintain records of tool usage and ensure tools are properly accounted for at all times.
Track calibration schedules and ensure tools are calibrated according to required intervals.
Coordinate with calibration vendors or internal quality teams to ensure compliance.
Remove non-compliant or out-of-calibration tools from service.
Execute all inventory and warehouse transactions within ERP systems.
Maintain accurate and timely data entry for inventory movements, tool tracking, and material status.
Generate reports and support audits using ERP data.
Ensure data integrity across warehouse and inventory records.
Collaborate with supply chain, procurement, production planning, quality, and operations teams to support material availability and flow.
Communicate inventory status, shortages, and risks to stakeholders.
Support production and project teams with timely material delivery and status updates.