Materials Assistant - School of Dental Medicine

Tufts University•Boston, MA

About The Position

The Materials Assistant is responsible for storeroom operations at Tufts University School of Dental Medicine, including inventory tracking and maintaining central storeroom stock through routine ordering and replenishment. The role receives daily deliveries, verifies contents against packing slips, stages delivered items by unit or department for scheduled delivery, and reviews purchase orders while recording shortages, damages, or backorders. The Materials Assistant forwards initialed packing slips for completed purchase orders to Accounts Payable for three-way matching and vendor payment. The position fills and delivers internal storeroom orders requested by dispensaries and departments, makes special deliveries, performs inventory counts for dispensaries and ancillary departments, and returns damaged or incorrectly shipped goods to vendors. It also includes daily reporting to monitor and track order status in the system. The individual must provide customer-focused service and communicate effectively with constituents across departments; other duties may be assigned.

Requirements

High school diploma or equivalent, such as a GED.
Knowledge of Microsoft Office, including word processing, editing, graphics, spreadsheet, and database functions.
Highly developed sense of integrity and commitment to patient satisfaction.
Ability to communicate clearly and professionally.
Strong attention to detail and communication and listening skills.
Strong work ethic and team-player mentality.
Ability to perform physical activities including lifting up to 50 pounds unassisted, bending, standing, climbing, and walking on a consistent basis.

Nice To Haves

Bachelor's degree.
Experience in a health care setting.

Responsibilities

Manage storeroom operations, including inventory tracking.
Receive daily deliveries and verify their contents against packing slips.
Stage delivered items by unit or department for delivery at assigned times.
Receive orders and review purchase orders, recording shortages, damages, and backorders on the purchase order.
Forward initialed packing slips from completed purchase orders to Accounts Payable for three-way matching and vendor payment.
Maintain central storeroom stock through routine ordering and replenishment.
Fill and deliver internal storeroom orders requisitioned by dispensaries and departments, as well as special deliveries.
Perform inventory counts for dispensaries and ancillary departments.
Return damaged or incorrectly shipped goods to vendors.
Prepare daily reports to monitor and track order status in the system.
Communicate effectively with constituents across departments and provide customer-focused service.
Perform other duties as assigned.