Materials and Process Coordinator (17) - 1st Shift

Hallmark Cards•Lawrence, KS

8d•Onsite

About The Position

The Materials & Process Coordinator is responsible for identifying the root cause of issues within processes and working towards successful resolutions. This role is responsible for increasing efficiency and accuracy through standardization management of files and material master data. They will monitor systems for failures, clear errors, and ensure proper processing continues. The coordinator retrieves and reviews final files for completeness and accuracy, understanding digital tooling and the necessary deliverables for all levels of manufacturing. They manage workflow backlogs and ensure accurate delivery of information to all downstream partners, problem-solving workflow errors at the SKU level. This role is accountable for monitoring and resolving issues identified within that workflow, responding to inquiries from end users and business partners regarding order status. Additionally, this role is responsible for problem-solving and analyzing commodity and supplier information through procurement systems to enable cost savings and handling supplier POs from an end-to-end process.

Requirements

High School Diploma, GED or equivalent
Experience in Microsoft Word and Excel.
Must be able to pass a 2010 version of Microsoft Excel, and Word testing as part of the interview process (only passing scores in Skill Check will be considered).
Must be able to pass a typing test of 30 wpm as part of the interview process (only passing scores in Skill Check will be considered).
1+ years of experience with pre-manufacturing or manufacturing card processes
1+ years of experience communicating with suppliers, business partners and/or external customers
1+ years of experience using ARTS and/or PPS
1+ years of experience in using Mac and/or PC

Nice To Haves

Experience in software packages including Preps, InDesign, Photoshop, Illustrator, & Acrobat Pro
Understand legacy systems that continue to be maintained after go-live i.e. ARTS, PPS, etc.
Understand Material Master Data maintenance process
Understanding of integrated systems i.e. legacy (ARTS and PPS), SAP MPPS and other systems
Understand the Quality Notification process and sequential tasks to ensure efficiency in execution.
Understand multiple mainframe systems, workflows, UPC's, Display codes, etc.
Prodo experience
Previous experience with SAP
Strong problem-solving and analytical skills to objectively identify issues, and critically appraise different solutions. Includes possessing ability to reason well, define and review the work of others, apply theories, or abstract concepts and explain your thinking methodically to others.
Overall understanding of the end-to-end product cycle
Demonstrate excellent communication involving conveying the message clearly, concisely, and accurately.
High level of attention to detail and accuracy
Demonstrate strong interpersonal skills
Possess the ability to interact with multiple customers in a high paced environment
Self-motivated and able to meet deadlines with little instruction

Responsibilities

Validating color scheme on HPL matches VPS outputs post Prinergy (i.e., 4/4, 4/1, Bronze, MATTWBOP, as well as any spot colors).
Collaborating with responsible departments to solve problems through Quality Notifications and initiating updates to SAP, BOB, Ariba, MPPS2.0, Jigsaw, Prinergy RBA and other systems based upon specifications for accurate and complete deliverables to internal and external suppliers.
Responding to calls from internal/external customers and suppliers, which may require contacting various business partners to ensure accuracy of information and research referenced systems.
Maintaining tables or reports, queries, or updates as required.
Responding to inquiries from end users and business partners to status orders, which may include calling suppliers to verify PO’s were received and checking on shipping status.
Auditing accounts payable error report, contacting end-user, supplier, dock, or AP regarding receiving, price, freight or PO quantity error; updating PO information to ensure suppliers are paid within the terms using SAP and/or Ariba.
Demonstrating flexibility in expediting orders and invoice payments, which may require processing in less than the agreed upon lead times.
Monitoring GP product development milestones and sample/cost approvals.
Analyzing reports and parameters to make recommendations to buyers on system settings (e.g. MRP values) and ordering methodologies which could optimize raw material inventory levels.
Pulling Dun & Bradstreet reports and conducting supplier research through spend reports and internet searches upon request.
Researching commodity and supplier information as needed through procurement systems to support buyer decision making and enabling cost savings.