MATERIALS ANALYST (On-Site)

Gila Regional Medical Center•Silver City, NM

3d•Onsite

About The Position

The Materials Analyst drives supply chain excellence through the strategic maintenance, administration, and optimization of the MEDITECH Materials Management (MM) system across Gila Regional Medical Center’s Health System. The role oversees system-wide inventory integrity, manages complex reconciliation workflows, resolves purchasing and invoicing discrepancies, and delivers operational reporting. It serves as a cross-functional resource for clinical teams, finance, and external vendors to reduce supply chain disruptions and identify cost-saving efficiencies. The position reports directly to the Director of Materials Management. The Materials Analyst administers the facility item master database; audits and corrects system data; supports users with MM-related issues; and collaborates with IT and leadership on upgrades, configuration testing, and patches. The role analyzes inventory and replenishment needs, investigates variances, coordinates cycle and annual physical counts, and monitors critical supplies and backorders. The position also monitors open purchase orders, resolves discrepancies among purchase orders, receiving records, and invoices, and manages vendor communications. It produces routine dashboards and ad hoc reports, analyzes purchasing and utilization trends, supports standardization and process-improvement efforts, develops procedures and training, assists with audits, and participates in supply chain projects.

Requirements

At least 2 years of experience in healthcare materials management, purchasing, inventory control, or supply chain finance.
Valid New Mexico driver’s license and a clean driving record.
Advanced proficiency in Microsoft Excel, including Power Query, Pivot Tables, and XLOOKUP.
Strong analytical abilities, including diagnosing database issues, calculating inventory variances, and presenting data to leadership.
Excellent communication and negotiation skills for professional interaction with clinical staff, hospital executives, and vendor representatives.
All required documents must be presented at the time of hire.
External applicants must successfully complete pre-employment drug and alcohol testing.

Nice To Haves

Bachelor’s or associate degree in Supply Chain Management, Business Administration, Finance, Healthcare Administration, or a closely related field.
Hands-on experience with MEDITECH MM or a comparable healthcare ERP system, such as Lawson, Infor, or Workday.
Familiarity with data visualization tools such as Power BI or Tableau.

Responsibilities

Maintain and update the facility item master database, including records, pricing tiers, and vendor catalogs.
Audit system data pathways and troubleshoot and correct discrepancies to maintain accurate supply chain metrics.
Provide tier-1 system support and technical guidance to users on MM access, ordering, and workflow issues.
Collaborate with IT and leadership on system upgrades, configuration testing, and software patches.
Analyze stock turns, lead times, and safety stock thresholds to optimize replenishment across stockrooms and clinical areas.
Investigate inventory variances and implement corrective actions to reduce future discrepancies and shrinkage.
Coordinate inventory cycle counts and annual physical counts, ensuring financial reconciliation and audit readiness.
Monitor critical clinical supplies, manage network backorders, and identify alternative substitutes to protect continuity of patient care.
Monitor open purchase orders, track milestones, expedite delayed shipments, and maintain delivery estimates.
Resolve discrepancies among purchase orders, receiving logs, and vendor invoices to support timely accounts payable processing.
Manage vendor communications concerning performance metrics, order accuracy, returns, and credits.
Generate routine dashboards and ad hoc reports for the Director of Supply Chain and senior leadership using system data and data tools.
Analyze purchasing behavior and supply trends to identify waste, evaluate clinical product utilization, and find cost-saving opportunities.
Lead standardization initiatives to align clinical products across facility sites and leverage bulk pricing.
Improve workflows, draft standard operating procedures, and conduct training to improve team system proficiency.
Support internal and external audits by providing inventory valuations, tracking logs, and compliance documentation.
Participate in supply chain projects, including warehouse reconfigurations, EDI implementations, and capital equipment integrations.
Perform additional duties as assigned.