Materials Administrator

Aecon•Brantford, ON

9d•Onsite

About The Position

Aecon Industrial provides high-performance construction services to a broad array of industrial clients across the country and offers single-source solutions for multi-trade industrial construction and fabrication projects. Under the general supervision of the materials lead, the Materials Administrator is responsible for many and various duties. This includes but is not limited to: Assisting in keeping Material Receiving Report (MRR) entry in Aecon’s Database’s, investigating material discrepancies/issues and ongoing data validations, material take offs from drawings, requisitioning materials, expediting the materials, inventory control, reconciliations and accuracy are all key functions to this position. Accuracy and auditing are key functions to this position. Provide internal and external customer service.

Requirements

Minimum 1 year College (Business)
Minimum 1-3 years Piping Industry experience
Intermediate Computer knowledge
Proficient in Microsoft Office Products –1) Excel, 2) Access & 3) Word
Working knowledge of the ICMS Data Base
Working knowledge of pipe and associated materials
Working knowledge of structural steel materials
Safety orientated
Must be detail orientated
Good interpersonal written and verbal communication skills
Good organizational and time management skills
Ability to read structural drawings for material take offs
Must be able to multi-task for the position held, sometimes on the run
Working knowledge of SAP Management System
Some knowledge in Lean Manufacturing (5S, Kanban, Visual Factory, Kaizen and Value Stream Mapping)
Due to the nature of work conducted by Aecon, mandated nuclear export controls requirements must be met for employment

Nice To Haves

Production Control Methods experience would be an asset

Responsibilities

Assist with data entry support for Fabrication/Shipping/Billings/Production
Detailed typing by working from pull down menus to match up with understanding of Packing Slip data
Assist with MRR Data input for Aecon Data Base of goods released by QC Dept
Coordination of orderly workflow with QC Dept, Procurement and Pipe Shop
Materials Clerk training for MRR entries and orderly allocation in ICMS Data Base, when position is filled
Data validation and coordination with Drafting for incoming Transmittals of spool BOM’s
Assist in the ongoing development of the Databases and process efficiencies
Processing Cancellations of spool BOM’s into ICMS Data Base when directed from Drafting
Coordination of subletting operations
Ability to read and decipher shop/ISO drawings & BOMs - this would also include checking or validating the drafted supplied drawings
Produce Request for Quote (RFQ) forms to Purchasing as per project or in-house needs as directed
Requisitioning of materials and Services (ie. Machining) to meet Fabrication project needs – Project Manager, Fabrication Manager, Project Coordinator, must approve
Expediting Materials and Services with Purchasing or Clients to meet Production Schedules
Assisting in handling Holds, Revisions and Cancellations of work – direction from Coordinator
Sorting, pulling, photocopying, stamping and filing of shop drawings
Create Daily and/or Weekly Material Summary and Spool Shortage Reports from ICMS DB for internal Project Managers, Materials Coordinator Lead, Site Teams and Customer Representatives
Spool drawing validations against material catalogue(s) – own or Client’s
Computer allocating shop floor drawings (including knowledge of substitution rules), allocation in sequence supplied by Material Coordinator Lead
Review/update ICMS Data Base when drawing Revisions are issued, including placing HOLDS with QC and Shipping personnel as required and directed by PM and/or Project Coordinator
Support all requirements for Lean Manufacturing
Follow and keep up to date for all Nuclear Training; Manual and QCP’s as apply to position or back filled positions
Assist in creating some non-Data Base detailed excel lists for loose material shipments for Shipping to Site’s or return to Vendor’s
Work well within a combined non-Union and Unionized work force
Coordination of incoming materials for the Receiving Department, trying to prevent peaks and valleys
Assist with return to correct materials no longer required by Pipe Shop
Assist in Inventory Inspections
Assist in Traveler Documentation under the direction of the Materials Coordinator Lead
Support Production Engineering requirements
Back up to the Document Control Clerk
Back up to the Pipe Shop Materials Coordinator (ICMS Data Base mostly)
Assist Project Managers with any additional reports required