Materials Admin

The Shaw Group, LLC•Walker, LA

About The Position

The Material Handling Receiving Clerk performs administrative and computer-related work supporting the receiving, tracking, and movement of materials. The role ensures incoming materials are accurately documented, entered into inventory systems, and processed according to company procedures. It works closely with Receiving, Quality Control, Purchasing, Warehouse, and Project Management to maintain accurate inventory records and timely material availability. The role also supports project execution by monitoring shipments, tracking material movements, maintaining organized records, and providing receiving and inventory status information. It is primarily office-based, with occasional visits to the warehouse or receiving yard.

Requirements

High school diploma or GED.
Previous experience in material control, warehouse administration, receiving, or inventory is preferred.
Proficiency in Microsoft Office, especially Excel and Outlook.
Strong data-entry skills and a high level of accuracy.
Excellent organizational and time-management skills.
Ability to prioritize multiple tasks in a fast-paced environment.
Strong written and verbal communication skills.
Basic understanding of shipping and receiving documentation.
Attention to detail and accuracy.
Ability to analyze receiving discrepancies and solve problems.
Ability to work independently and as part of a team.
Knowledge of inventory control practices.
Ability to maintain confidentiality of company information.
Proficiency with scanners, printers, and other office equipment.
Comfort working with multiple computer systems simultaneously.
Ability to sit for extended periods while using a computer.
Ability to lift up to 25 pounds occasionally.
Ability to walk through warehouse and receiving areas as needed.

Nice To Haves

Experience using ERP or inventory management systems such as E1, SAP, or Oracle.
Experience in industrial construction, fabrication, manufacturing, or pipe fabrication.
Knowledge of piping materials, fittings, valves, and structural components.
Experience managing OS&D documentation.
Experience with material traceability and quality documentation.

Responsibilities

Receive and process packing lists, bills of lading, and shipping documentation.
Enter received materials into the ERP or inventory management system.
Verify received quantities against purchase orders and packing lists.
Create and maintain Material Receiving Reports (MRRs).
Generate and maintain Over, Short, and Damaged (OS&D) reports.
Scan, upload, and organize receiving documentation in electronic filing systems.
Maintain accurate inventory and material status records.
Coordinate with Quality Control on inspection documentation and material release.
Communicate with vendors about shipping discrepancies or missing documentation.
Create and maintain purchase orders for customer-furnished material when required.
Monitor incoming shipments and prioritize receiving according to project schedules.
Prepare reports on receiving progress, inventory status, and outstanding material.
Assist with tracking material movements between receiving, storage, fabrication, and shipping.
Maintain organized electronic and physical filing systems.
Support cycle counts and inventory audits.
Answer emails and phone calls related to material receipts and documentation.
Assist other departments with material tracking and documentation requests.
Perform other administrative duties as assigned.
Maintain accurate receiving and inventory records, process transactions promptly, minimize documentation errors, and support audits and project schedules through efficient material documentation and tracking.