Material Analyst

Smith Industries, LLC•Midland, TX

4h•Onsite

About The Position

Smith Industries is a fabricator of oil and gas surface production equipment serving West Texas and Eastern New Mexico. The Material Analyst ensures incoming material is correct, properly documented, and traceable to its assigned job, covering ASME pressure parts and structural steel. Reporting to the Supply Chain Manager, the position works with Purchasing, Quality Control, and Production to maintain current receiving records, review and file Material Test Reports (MTRs), and prepare work orders for inspection and shipment. The role includes receiving and tagging material, reconciling shipments with purchase orders and packing lists, documenting discrepancies, reviewing certificates against requirements, maintaining material and shortage records, checking production materials in advance, verifying shipment databooks, and preparing reports. The analyst also supports cycle counts and month-end reporting, uses company-approved AI tools for document and data tasks while verifying results against source documents, and follows company safety policies.

Requirements

At least 2 years of experience in materials, receiving, inventory, or QC documentation in a manufacturing or fabrication environment.
Ability to read an MTR and match grade, size, heat number, and specification to a purchase order and drawing.
Ability to work in the yard with required PPE and lift up to 50 lbs.
High school diploma or equivalent experience.
Proficiency in Microsoft Excel and experience with an ERP or inventory system.
Hands-on experience using AI tools such as ChatGPT, Microsoft Copilot, or Claude for document and data work.
Strong attention to detail and accuracy in documentation and data entry.
Organized approach and a habit of following up on open items until they are closed.
Ability to balance daily receiving and backlog work and deliver quality work on tight timeframes.
Professional written and verbal communication and strong interpersonal skills.
Sound judgment and decision-making with the company's best interests in mind.

Nice To Haves

Knowledge of ASME, ASTM, AWS, and AISC standards.
Pressure vessel or structural fabrication experience.
Familiarity with materials such as SA-516-70, SA-106B, SA-105, A36, A572-50, A992, and A500.
Ability to read drawings and bills of materials.
Forklift certification.

Responsibilities

Receive incoming material on the day it arrives; match it to purchase orders and packing lists, record heat numbers and quantities, and tag material.
Document over, short, and damaged shipments and notify Purchasing and Production.
Review MTRs and certificates of conformance against purchase orders, drawings, and applicable codes, verifying grade, size, and heat number.
File MTRs by work order, reduce the MTR backlog, and keep current receiving caught up daily.
Track shortages by purchase order, vendor, ETA, and owner, and follow up with vendors on missing material, MTRs, and certifications until resolved.
Check bills of materials and cut lists against stock and open purchase orders one to two weeks ahead of production, and track remnants by heat number.
Verify that databooks for upcoming shipments are complete and include all required MTRs.
Maintain accurate ERP records, MTR trackers, and receiving logs without duplicates, blanks, or missing counts.
Use company-approved AI tools to extract data from MTRs, compare MTRs to purchase orders, check logs for errors, and draft vendor follow-ups and reports; verify all output against source documents.
Prepare daily reports on MTRs processed, remaining backlog, receiving status, and open issues.
Perform cycle counts and support month-end backlog, receiving, and shortage reporting.
Follow safety policies, wear required PPE, report incidents immediately, and stop work when a job cannot be performed safely.
Perform other duties as assigned.