Lead, MAST Project Portfolio

Private Destinations•Miami, FL

4d•Hybrid

About The Position

The MAST (Maritime Asset Strategy & Transformation) Portfolio Lead (Project Portfolio) is responsible for the day-to-day management and coordination of the MAST project portfolio, ensuring accurate, timely, and decision-ready information across all initiatives. The role acts as a central point of coordination between delivery teams and leadership, owning portfolio artefacts, facilitating key forums, and ensuring the right level of detail, insight, and challenge is applied to support successful delivery. This role blends portfolio governance, reporting, facilitation, and delivery enablement to drive clarity, alignment, and momentum across the program.

Requirements

Understanding of workplace policies and procedures
Familiarity with team collaboration tools and techniques
Strong time management and organizational skills
Ability to maintain reliable and consistent attendance
Capacity to be punctual and meet deadlines
Ability to collaborate effectively with colleagues and work as part of a team
Demonstrated professionalism in all interactions and tasks
Degree or equivalent relevant experience preferred
Bachelor’s degree preferred
3 to 4 years of relevant work experience
Experience in project, program, or portfolio management environments
Proven ability to manage or coordinate multiple initiatives simultaneously
Experience in reporting, governance, and stakeholder management
Strong facilitation experience, including leading meetings and driving outcomes
Experience working with senior stakeholders and cross-functional teams

Nice To Haves

Project/portfolio management certification (e.g. PMP, PRINCE2, Agile) beneficial

Responsibilities

Maintain an accurate, end-to-end view of the project portfolio (plans, milestones, risks, issues, dependencies)
Own and manage portfolio artefacts including roadmaps, dashboards, RAID logs, and integrated plans
Ensure consistency and quality of data across all initiatives
Produce clear, concise, decision-ready reporting for leadership forums
Identify and communicate portfolio trends, risks, and delivery concerns
Translate complex project information into meaningful insights
Facilitate portfolio and project forums, ensuring discussions are focused and outcome-driven
Drive alignment, clarity, and follow-through across delivery teams
Draw out the right level of detail from stakeholders
Partner with project managers, delivery leads, and senior stakeholders
Build strong working relationships across the portfolio
Provide constructive challenge and support to ensure delivery confidence
Support governance forums with materials, insight, and recommendations
Track decisions, actions, and changes to ensure follow-through
Enable prioritisation and trade-off discussions
Identify and manage cross-project dependencies and interlocks
Surface risks early and support mitigation planning
Ensure transparency of delivery risks across the portfolio
Support development and maintenance of integrated portfolio plans
Align timelines, sequencing, and deliverables across initiatives
Ensure alignment with strategic priorities
Improve portfolio reporting, artefacts, and processes
Reduce complexity and drive pragmatic ways of working
Support strategic initiatives, workshops, and deep dives as required

Benefits

Annual cash bonus program
Cost-effective medical, dental and vision plans
Employee Assistance Program and other mental health resources
Company paid term life insurance and disability coverage
401(k) plan that includes a company match
Employee Stock Purchase plan
Days off for 8 company-wide holidays, plus 2 additional floating holidays
Vacation Time
Sick Time
Complementary stand-by cruises
Employee discounts on confirmed cruises, plus special rates for family and friends
Personal and professional learning and development resources including tuition reimbursement
On-site Fitness center at our Miami campus